Executive Assistant - Alton - Luann Bagg Staffing Inc.

Description

Executive Assistant to a SVP and VP

This is a one year contract.

Salary range is 60,000-70,000, full benefit plan, 3 weeks of vacation, and employee perks

This is a hybrid role, and you will be required to work in the office 3-4 days per week and the office is in Waterloo.

OPPORTUNITY

Our client is an organization that has a long, stable history in Ontario, and it prides itself on the meaningful services that it provides to the community. They are seeking an Executive Assistant to support a busy and dynamic SVP and VP. In this role you will be responsible for assisting the SVP and VP with high-level administrative support. The successful candidate will possess drive, initiative and a passion to contribute to the success of the organization If you are an individual who enjoys working in a collaborative environment as well as for an organization that makes a significant and meaningful difference in the lives of many, then we want to hear from you

Executive Assistant duties and responsibilities

• Provides administrative support to the SVP and VP including calendar management, drafting documents, travel arrangements, maintaining contact and distribution lists and preparing expense claims.
• Represents the SVP and VP in a professional, customer-focused manner, serves as the main point of contact for internal and external stakeholders.
• Supports the SVP and VP by taking minutes for committee, regular and ad hoc meetings.
• Prepares presentations and a variety of external correspondence.
• Plan and organize staff engagement events and milestone celebrations.
• Preparation and follow-up for events and meetings including scheduling, inviting guests, preparation and distribution of all event/meeting materials, and booking arrangements including space, refreshments and AV equipment.
• Handles confidential and sensitive documents as required.
• Develop relationships with other Executive Assistants, clients, strategic partners, and third-party providers to support business objectives.
• Maintains contact and distribution lists as well as other documents related to the Board and Committees.

Qualifications

• A minimum of 5+ years of recent relevant experience supporting Senior Executives.
• Experience with taking meeting minutes for high level and Committee meetings is a definite asset.
• Excellent organizational, prioritization, and has superb time management skills.
• Superior writing, proofreading, editing and formatting skills.
• Highly proficient in the use of MS Office Suite programs with advanced Microsoft Word, PowerPoint and Outlook.
• Experience managing multiple tasks/activities and highly proficient in setting and communicating priorities and timelines, handles scheduling conflicts with diplomacy.
• Highly detail oriented.
• Demonstrated ability to maintain confidentiality, integrity, professionalism, and diplomacy at all times and comfortable speaking with external clients/stakeholders.
• Strong interpersonal/communication skills to interact respectfully and effectively with diverse individuals.
• A commitment to fostering an inclusive workplace.
• Demonstrated sound judgement and a solutions-oriented mind-set.
• Able to attend in-person high level meetings and committee meetings.
• A university degree or college diploma is preferred.

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