Property Administrator - Toronto, Canada - JLL

JLL

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JLL supports the Whole You, personally and professionally.

What this job involves

Reporting to the Property Director/Property Manager, the Property Administrator is responsible for supporting tenant relations and property management functions. The Property Administrator position will also be accountable for accurately interpreting and inputting on a timely basis building accounting information within the real estate financial system, YARDI. You will oversee the administration of tenant charges and other lease related requirements, working with tenants and Head Office Property Administration to resolve issues and meet deadlines. You will also assist in preparing the annual operating budgets, reports, and collecting rental payments

Responsibilities:

Ensure commercial office and retail leases are processed accurately in YARDI with the appropriate lease term information, including space, tenant details, billings, options and recovery data.

Maintain tenant accounts to ensure that they are properly set up, charges processed, credits applied, and collection of outstanding arrears are managed on a timely basis, manage A/R reporting

Code and set up purchase orders and process invoices on a timely basis and in order to meet monthly cut offs.

Prepare monthly accruals to submit to Real Estate Accounting.

Assist with the preparation of the annual year end recovery adjustments for operating and tax recoveries in conjunction with head office and send out all relevant tenant letters and documentation.

Assist with budget preparation and input of information provided and ensure that approved changes are appropriately reflected in the system.

Prepare new rental letters and statements to be mailed to tenants at commencement of each year.
Prepare monthly tenant sales report and annual reconciliation of Percentage Rent payable by tenants as specified in leases. Prepare invoices to tenants for amounts payable in a timely fashion.

Create charge back invoices to tenants as per tenant requested additional work/extras, create correcting GL entries when required after reviewing operating statement accounts.

Assist with preparation of monthly/quarterly reports.
Review monthly rent roll for accuracy and required updates.

Postsecondary education (College diploma or University degree) or equivalent work experience.

A minimum of 3 years Commercial Real Estate accounting experience.
General knowledge of real estate policies and procedures.
Experience using YARDI preferred.
Proficient in Excel.
Good organizational, time management and priority setting skills to meet tight deadlines.
Proven ability to work independently and as a team player.
Sound analytical and problem solving skills, with the ability to interpret complex leasing data.

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.