Executive Assistant - Toronto, Canada - dentsu

dentsu

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

We are champions for meaningful progress, helping our clients to win, keep and grow their best customers.

With best-in-class services and solutions in media, CXM, and creative, we operate in over 145 markets worldwide with more than 48,000 dedicated specialists.

Job Description:

We are looking for an Executive Assistant to support our Regional Chief Financial Officer (CFO) for the Americas.

The Executive Assistant will provide day-to-day administrative support to the Executive with calendar, travel and expense management while acting as a gatekeeper, collecting and driving a list of critical decisions that need to be made each day, and taking on a variety of tasks, as needed, to keep the Executive office running smoothly.

Responsibilities:

Complete a wide variety of administrative tasks for the executives; including but not limited to: managing a busy calendar, expense reports and preparing all materials for executives in advance of meetings and presentations
Arrange travel and accommodations, compile documents for travelrelated meetings
Determine priorities while dealing with conflicting deadlines in a fastpaced environment
Attend/facilitate meetings and document discussions and actions (taking minutes), and follow up postmeeting on action items
Coordinate the submission of critical documents for Executives, inclusive of monthly and weekly reporting requirements
Manage the Executives' office by providing feedback and direction on priorities, managing expectations and followups with the Executives and the team, as necessary.
Own the daytoday workflow of the Executives, and work with the team to prioritize and gain a holistic understanding of needs.

Qualifications:

A minimum of 10 years' experience supporting seniorlevel executive's
Demonstrated strong organizational capabilities with the ability to handle multiple priorities from multiple executives and fluctuating workloads while adhering to strict deadlines
Selfstarter with the ability to work independently as well as part of a team
Advanced MS Office Skills (PowerPoint, Word, Excel, Outlook)
Strong time management skills with the ability to prioritize a heavy workload
Excellent oral and written communication skills
Ability to effectively connect with all departments and levels of the organization
Strong attention to detail
Ability to maintain and run highly confidential information
We believe in processes and the power of planning, but you will often have to roll with the punches and prioritize the most impactful tasks on the fly: you embrace unexpected projects and ask for help freely.

Additional Information

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