Facilities Coordinator, Maintenance - Toronto, Canada - St. Joseph's Health Centre

St. Joseph's Health Centre

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The primary responsibilities of the Facilities Coordinator include overseeing the identification, contracting, supervision and financial oversight of project work and the peripheral responsibilities that accompany facility driven projects for the Engineering and Plant Services Department.

DUTIES & RESPONSIBILITIES:

Liaises with internal and/or external client(s) for client facing contact around facility improvement requests
Coordinates facility improvements requests, including scheduling required services that will minimize the disruption of service provision throughout the Hospital
Participates in and actively develops client driven facility improvement project initiatives
Follows up and commissions projects, including overseeing project scheduling for internal and external labour
Ensures trades are adhering to current Ministry and Corporate safety standards and procedures
Organizes and ensures the timely communicating of shut downs for projects
Prepares reports and updates for the Facility Manager and Director to keep them appraised on the status of new and ongoing projects
Liaises with appropriate staff in Engineering and Planning to ensure proper signage and identification is maintained
Organizes facility contract procurement
Acts as a liaison between Engineering and Vendor Administration
Liaises with appropriate internal and external parties to solicit quotations or bids through the corporate procurement process
Participates in the preparation of and submits project budgets for approval
Plays an active role in the RFP process, by providing RFP conceptual needs and design
Acts as departmental representative at corporate functions regarding procurement policy
Maintains sole responsibility for overseeing and maintaining a comprehensive data base of all utility usage and billing
Maintains an up to the date data base of Facility/Engineering contracts to ensure facility equipment meets Hospital needs and regulations
Identifies Facility operations that are regulated or governed by third party mandate
Maintains a strong working knowledge of corporate, ministry and third party regulatory expectations regarding Hospital physical plant equipment
Ensures the Facility is meeting regulated timelines for inspections of electrical equipment, generators, pressure vessels, lab equipment, etc.
Maintains data base of same and ensures posted certifications are up to date
Ensures engineering compliance, safety initiatives and appropriate training for staff
Acts as a representative on the Hospital Joint Health and safety Committee
Updates the preventative maintenance system as new equipment(s) are purchased and received, as directed by the Manager
Seeks ways to maximize reporting capabilities of the system to facilitate continuous quality improvement in process and engineering response time improvements
Maintains responsibility in cooperation with the Capital Projects Team for ensuring the engineering drawing vault is updated and maintained
Maintains responsibility in cooperation with the Capital Project Team for ensuring all principle drawings and blueprints of the Hospital and the Engineering Storage Drive/catalogue system is secured and accessible to relevant parties, at all times
Configures new plans into operating procedure
Populates the Engineering Common drive with data and information, as regulated by TSSA and directed by Management
Performs cross functional and other duties as assigned and/or requested

QUALIFICATIONS:

Completion of a recognized Facilities diploma program or recognized equivalent required
College or University certification in facility management (CFM) preferred
Minimum five (5) years working in a health care maintenance environment preferred
Understanding of financial management activities
Understanding of appropriate Vendor relationships
Excellent computer skills to produce technical and other materials
Excellent interpersonal skills to work with different levels of staff
General understanding of relevant legislation governing areas of responsibilities preferred
Strong knowledge of the current facility CMMS (4 Rivers Inc.) preferred
Familiarity with current corporate procurement procedures and policy preferred