Administrative Assistant - Ottawa, Canada - Canadian Union of Public Employees

Description

• Langue de travail: Anglais
• Heures de travail: 30 hours per week
• Education:
• Expérience:

• Secondary (high) school graduation certificate

• Arrange and coordinate seminars, conferences, etc.
• Establish and implement policies and procedures
• Train, direct and motivate staff
• Assign, coordinate and review projects and programs
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Plan, organize, direct, control and evaluate daily operations
• Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Maintain and manage digital database

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office
• Adobe Acrobat Reader

• Business

• Correspondence
• Reports and records
• Contracts
• Statistics

• Bondable

• Own transportation
• Public transportation is available

• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with mínimal supervision

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner

• 2 years to less than 3 years

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits

• Group insurance benefits
• Life insurance
• Pension plan

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Provides diversity and crosscultural trainings to create a welcoming work environment for newcomers and/or refugees

• Offers onthejob training tailored to youths
• Offers mentorship, coaching and/or networking opportunities for youths
• Provides awareness training to employees to create a welcoming work environment for youths

• Offers mentorship, coaching and/or networking opportunities for Veterans
• Provides awareness training to employees to create a welcoming work environment for Veterans

• Develops and maintains relationships with indigenous communities, indigenousowned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Facilitates access to Elders who can offer support and guidance to Indigenous workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and/or networking opportunities for mature workers

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and crosscultural training to create a welcoming work environment for members of visible minorities