Operations Coordinator - Toronto, Canada - Viral Nation Inc.

Viral Nation Inc.

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

While we continuously exceed our goals, we need your help - our success is only as great as our people.

Strong performance leads to high expectations, and we must keep raising the bar

We are looking for an energetic, dynamic, proactive individual to join the Business Development team.

The
BD, Operations Coordinator will assist with day-to-day coordination, critical tasks and project management in order to support the Chief Sales Officer, as well as the larger BD team.

What you'll do here:

Calendar management: Scheduling appointments, meetings, and events for the CSO, ensuring their calendar is organized and uptodate.
Arranging travel arrangements
Meeting coordination: Assisting in the preparation and coordination of meetings, including scheduling, sending out meeting invites, preparing agendas, taking minutes
Independently organize and produce both inperson & virtual meetings and conferences, typically in Google
Project management: Create and/or modify high quality presentations, reports, and letters, with a high attention to detail, using the Google Suite
Document prep: Drafting, proofreading, presentations
Team coordination and support: supporting the team by facilitating collaboration, resolving conflicts, providing guidance and support, and fostering a positive and productive team environment
Responsibilities can vary and may expand or modify based on the flow of the current state of the business.

You need to have:

23 years of experience supporting an executive
Previous experience with various project management tactics and tools
Proven ability to successfully juggle and prioritize multiple tasks and projects simultaneously
Exceptional time management and organizational skills with acute attention to detail
Excellent verbal and written communication skills
Ability to work under pressure and manage priorities
Ability to work in a team environment, meet tight deadlines, and work on several projects simultaneously
Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information
Thrive in a fastpaced, quickly changing, growth environment with an optimistic approach to work and life