Property Information Analyst - Ottawa, Canada - BGIS

BGIS

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are

SUMMARY

Reporting to the Regional Director, the
Property Information Analyst is accountable for data verification, reporting and analysis, system configurations, business requirements gathering, Data Integrity and operational analytics.

KEY DUTIES & RESPONSIBILITIES

Account Operations and Systems Support

Provides Account Operations & Systems support to BGIS Clients and Client Account Team Members.
As the business representative, works closely with the project management team and development to ensure client requirements are captured and met for system enhancements.
Executes data changes to the asset management and preventative maintenance systems as required.

Continuous Improvement and Issue Resolution

Continuously seeks ways to gain greater efficiencies through activities such as recommending and implementing best practices, collaborating with internal teams to implement sustainable practices and improvement initiatives.
Resolves problems and/or conflicts and maintains open communication with the client account team and specific clients including providing regular written and oral reports to in response to escalations.
Recommends solutions and implements appropriate actions for issues.

Documentation, Training and Policy

Assists with development, documentation and review of policies, processes, training materials and work instructions for internal and external users.
Uploads the appropriate documents, forms and submissions to the internal portal to be shared, monitored and reviewed by the client account teams.
Updates process documents including work instructions, forms and policies.

Data Analysis and Reporting

Assists in compiling and analyzing operational, financial and key performance indicator data to support client account teams.
Reviews and verifies accuracy of all compliancerelated data submitted from all client business groups and product lines.
Prepares and distributes related reports to relevant stakeholders. Highlights noncompliant items for stakeholder action and tracks noncompliance items to closure.
Assists with reporting activities by collecting/collating the required data from the various Real Property Systems.

Drawings and Layouts

Prepares and transmits Computer Aided Design (CAD) drawings, layouts, and support material for space modification projects, for furniture layout changes, etc. as required.
Prepares documentation in various media such as CAD, PDF, MS-Word, JPEG, etc. as required.

Compliance

Participates in the provision of training to Operations team members to facilitate understanding of compliance data related requirements and interpretation.
Reviews compliance data and identifies process inefficiencies and inaccuracies.
Assists in the development of compliancerelated processes through activities including the provision of data reporting and analysis, and research of best practices.
Assists in the implementation of compliancerelated processes through activities such as coordination of process implementation with relevant stakeholders, process documentation, providing contents to presentations, etc.

Other

Participates in special projects and ad hoc analysis as required.
Other duties as assigned.

KNOWLEDGE & SKILLS

Understanding of compliance requirements of relevant external organizations.
Community college diploma or equivalent training (e.g. RPA, CET).
Proficient with Building Information Modeling systems,
Minimum of 13 years of relevant jobrelated experience.
Knowledge of quality management practices.
Strong proficiency in MS Excel, PowerPoint and Word.
Effective Data management skills.
Data reporting, verification and analysis skills. Attention to detail.
Effective written communication skills.
Problem solving skills.

Licenses and/or Professional Accreditation

None Required.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization.

We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds.

We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success