Professional Conduct Co-ordinator - Toronto, Canada - The College of Kinesiologists of Ontario

Description

Position:
Professional Conduct Co-ordinator


Company:
College of Kinesiologists of Ontario


Type:
One-Year Contract - Possibility of Full Time Permanent Position


Location: 160 Bloor Street East, Toronto


Fully Remote:
Subject to change in the spring


Imagine a job where you will be a key player, providing support to the Professional Conduct team and the Council to ensure that kinesiologists deliver safe, competent, and effective services to the public in Ontario.


Imagine a job where you can utilize your exceptional administrative and communication skills to ensure fair and equitable resolutions to complaints and concerns of the public.

Add a tight-knit, collaborative team, a challenging variety of work, and an excellent work life balance and you have imagined a job at the College of Kinesiologists of Ontario.

About the College of Kinesiologists of Ontario:

The number
ONE responsibility for the College of Kinesiologists of Ontario is to protect the public by making sure that all kinesiologists operating in the province are ethical, competent, and accountable.

We have been a stable regulatory body since 2013 and we are a tight team that works together to make sure the College runs smoothly.

The Right Fit:

We are a small group consisting of nine people and everyone's contribution matters. We have a culture of respect and want employees who will thrive in that environment.


You will succeed here if you are:

An Excellent Communicator - You will be communicating with the public and co-workers, as well as committee and Council members. Your verbal style must be confident, reassuring, positive, and clear.


Organized - You are self-motivated and manage your time well.

As the go-to person for all administrative matters, you must be able to organize and reorganize your day to meet often conflicting priorities and deadlines.

Detail Oriented - You have fast and accurate typing skills and you are able to proof your own work.


Flexible - This is a position of many hats. You must be flexible and willing to help in areas as required.


The Position:


Professional Conduct Co-Ordinator - We are seeking an experienced administrative professional to provide ongoing support to the Professional Conduct Department, to the Council, and to the College Registrar. Ideally, you come from a legal background and can manage the workload of each department.


Under the direction of the Director of Operations and Financial Services you will:

• Use knowledge of legislation, Standards of Practice, Code of Ethics, and policies and guidelines relevant to kinesiology practice; coordinate all active intake files and prioritize based on risk registrants.
• Provide administrative support to the Registrar including expert calendar management, booking travel arrangements, and detailing expenses. Support other senior staff with general office administration as required.
• Use knowledge of legislation, College processes and frameworks, and the practice of kinesiology; perform an evaluation of each intake to determine what information is required to satisfy the complaint criteria. Determine if there are reasonable and probable grounds to initiate a Registrar's investigation.
• Coordinate and assist in the preparation of materials for Council, committee and staff meetings, peer and practice assessments, and disciplinary hearings. Take minutes of Council, committee, and staff meetings.
• When appropriate, counsel stakeholders and the public with respect to general inquires, discrepancies, misunderstandings, processes, and kinesiology practice information via telephone calls or custom correspondence.
• Prepare intake data/statistics/reports for reporting to the Executive Team. Review monthly, quarterly, and annual statistic reports and analysis of metrics. Make recommendations to the Conduct Operations Lead and Registrar.
• Independently and collaboratively examine work processes and explore opportunities for improving efficiencies through technology, elimination or altering of work processes. Make recommendations to the Conduct Operations Lead and /or Registrar.
• Act as the College's Hearings Officer for discipline hearings. Carry out basic research related to development of policies and to support committee decision making.
• Create purchase order requisitions, process invoices and expense reports, set up and maintain filing systems, and prepare reconciliations. Manage intake and tracking of monthly time sheets.
• Postsecondary degree or diploma in administration, health, or a related field
• At least three years experience in a challenging administrative role
• Paralegal experience a definite asset
• Strong professional writing skills. Advanced organizational skills, with ability to manage conflicting priorities and deadlines
• Experience supporting Boards of Directors or Councils and governance committees. Previous minute and notetaking experience strongly preferred
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