Administrative Assistant - Vaughan, Canada - Canada Profi Lubricants Inc.

Description

Canada Profi Lubricants Inc. is located in Vaughan (Highway 7 W), Ontario. Our company focuses on selling auto lubricants such as engine oil, car care, anti-freeze, etc.

We are currently looking for an Administrative Assistant to provide assistance to our management team.


Some of the main duties for the position:

• Preparing, keying in, editing and proofreading correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
• Scheduling and confirming appointments and meetings of management
• Holding meetings on Skype, Teams, and ZOOM, and took Minutes of Meeting (MOM)
• Opening and distributing incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
• Scheduling and confirming appointments and meetings of employer
• Completing bill payments and other office duties
• Ordering office supplies and maintain inventory
• Answering telephone and electronic enquiries and relay telephone calls and messages
• Setting up and maintaining manual and computerized information filing systems
• Determining and establishing office procedures
• Greeting visitors, ascertaining nature of business and directing visitors to employer or appropriate person
• Arranging travel schedules and making reservations
• Compiling data, statistics and other information to support research activities
• Supervising and training office staff in procedures and in use of current software
• Requesting various quotes such as shipping, insurance, and products
• Creating Commercial Invoice and Packing list; and helping with creating and labeling pallets organized in accordance with the Commercial Invoice info; communicating with required regulatory bodies while preparing shipment for export
• Providing documents to the company's accounting department
• Depositing cheques from firm sales

Key requirements:

Have a high school diploma

Experience in a related administrative occupation

Must be punctual

Must be confident, self-motivated and goal-oriented personality

Have an exemplary interpersonal skill

Have adequate English skills, and knowledge of the Persian language

Have a minimum 3 years of experience as an Administrative Assistant is an asset

Must be eligible for bonding and insuring

Must complete a criminal background check

We will contact you if only you are short-listed.


Schedule:

• Monday to Friday

Ability to commute/relocate:

• Vaughan, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 3 years (preferred)
• Administrative experience: 3 years (preferred)

Language:

• Farsi (preferred)

Shift availability:

• Day Shift (preferred)

Work Location:
In person