Paralegal & Office Manager (Interim - Ongoing) - Calgary, Canada - Winsport

Winsport
Winsport
Verified Company
Calgary, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

What this role is about


Reporting to the Vice President & General Counsel, the Paralegal & Office Manager is responsible for working alongside our VP & General counsel in addition to a wide variety of administrative duties in support of the Executive Leadership team as a whole.


Duties include but are not limited to preparation of legal documents and correspondence, file management, preparation of governance materials and organizing board meetings, insurance renewals, office management, reception duties, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence.

The Paralegal & Office Manager is also required to maintain confidentiality and professionally interact with employees, management and the public.


Responsibilities

  • Provide direct administrative and office management support to members of the executive team, as directed.
  • Prepare legal documents based on written instruction and verbal direction, proofreading and edit all documentation for grammar, spelling, and content accuracy
  • Manage legal requests and create legal files
  • Prepare travel schedules, book travel arrangements, and make reservations for members of the Executive Leadership Team, as directed
  • Ensure WinSport's legal records and documentation are accessible and current.
  • Assist in collecting insurance certificates and other supporting documentation
  • Administer governance board portal
  • Administer contract management system
  • Prepare and review presentations.
  • Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
  • Coordinate office activities, maintain office supplies and the office space.
  • Receive incoming mail.
  • Review, evaluate, and distribute priority correspondence for executive team.
  • Complete expense reports, pay invoices, and other related duties.
  • Demonstrate a safe work practice at all times by adhering to all WinSport safety policy and procedures and ensuring one's own safety is preserved along with the safety of coworkers and WinSport guests
  • Be mindful of all safety hazards/concerns within the work environment and ensure all safety issues are reported to the appropriate individuals
  • Review all OH & S notices/meeting minutes as they are distrusted or posted on OH & S boards located within each department
  • Other duties shall be assigned as required.

Qualifications

  • Post Secondary Certificate or Diploma in Legal Assistant/Paralegal, or relevant discipline, required
  • 57 years experience in a legal assistant or paralegal role required
  • Strong knowledge and experience with file management
  • High level of attention to detail
  • Experience with administering governance portal and contract management
  • Strong knowledge of office procedures and practices
  • Keen attention to details
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
  • Resourceful and flexible
  • Proven organizational and time management skills

Physical Demands

  • Typical Office environment
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