Research Accounting and Auditing Analyst - Kingston, Canada - Queen's University

Queen's University

Verified Company

Kingston, Canada

1 week ago

Posted by:

Sophia Lee

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Description

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us
Job Summary

A Brief Overview
This position coordinates day-to-day financial and accounting activities related to research projects. This position coordinates and oversees the internal review process for Tri-Agency expenditures and research project over-spending procedure. This position is also responsible for preparing annual, final, and interim financial reports and invoices for specific granting agencies.

Job Description:

What you will do
Coordinates and oversees the internal review process for Tri-Agency expenditures.

Reviews expense documentation, processes, and procedures to ensure eligibility and compliance with external grantor policies and spending guidelines.

Provides guidance to researchers and authorized delegates on research project financial administration.

Oversees the research project over-spending procedure and deals with securing temporary overdrafts and adjusting project budgets.

Gathers and analyzes data for all current and old project deficits; communicates any new deficits to researchers, and takes necessary action based on the circumstances.

Prepares the monthly deficit analysis report.

Oversees overdraft procedure to ensure research project deficits are dealt with in a timely manner.

Prepares and processes all financial transactions in support of research activities including account reconciliations and analysis, prepares journal entries, and ad-hoc reports.

Ensures that expenditures are suitable, supported by receipts, and authorized by the applicable signing authority.

Ensures that revenue is maximized by issuing prompt billing to granting agencies, following up on overdue payments, and ensuring that projects do not go into overdraft.

Provides guidance and expert advice on research finances by assisting PIs and their delegates through answering questions, resolving problems, and interpreting grantor rules and policies.

Prepares draft audit correspondence for special project audits including how the department will mitigate the risk of any project financial errors.

Prepares financial reports for external agencies that sponsor Queen's research and other universities.

Ensures regular follow-up on collections and identifies outstanding accounts receivable as they pertain to contracts.

Identifies and recommends areas of opportunity for process efficiencies, enhanced reporting, and strengthened internal controls related to research accounting.

Provides support for the review of research expenditures submitted through the Expense Reimbursement System, to ensure compliance and eligibility, as required.

Follows up on unidentified deposits.

Other duties as required in support of the department and/or unit. Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.
in accounting preferred. Required Experience
More than 3 years and up to and including 5 years of experience.
Experience in financial reporting, including familiarization with relevant accounting standards considered an asset (e.g., IFRS, GAAP, etc.).

Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).

Experience in general financial control practices considered an asset (e.g., accounts payable, cost accounting, financial reporting, etc.).

Experience with accounting practices considered an asset (e.g., general ledger, cash payments/collections, tax transactions, balance sheets, management reporting, cost accounting/budgeting and/or accounts payable/receivables, etc.).

Experience working at a post-secondary education institution considered an asset. Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.

Provide consultation and advice on non-straightforward and/or complex issues.

Interaction with others typically requires interpersonal skills and the ability to understand and influence.

Adapt messages to meet the needs of the intended audience.

Build relationships, trust and credibility.

Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.

Contribute to setting work priorities and direction, supporti