Administrative Assistant - Ottawa, Canada - University of Ottawa

University of Ottawa

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English.

Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada's top 10 research universities—our professors and researchers explore new approaches to today's challenges.

One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe.

Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place.

Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential.? Because at uOttawa, you belong

About the faculty/service:
Faculty of Social Sciences

The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French.

With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa.

Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.
D. programs.

Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

Position purpose:

Reporting to the Vice-Dean of Governance and Internationalization, assists in managing Faculty and University governance issues and helps ensure processes and procedures are in place and followed in order to minimize any risk to the reputation of the Faculty and the University.

Supports the Vice-Dean in managing initiatives related to both international teaching and research in order to improve and enrich the student experience through, for example, student mobility, experiential learning and other initiatives and programs.

What you will bring:

Knowledge of management practices and administration normally acquired through a postsecondary education, or equivalent experience

Minimum of 2 years of experience in a similar position

Knowledge of Faculty, University and academic regulations

Excellent organizational and planning skills

Ability to work with a high level of autonomy

Experience carrying out analyses or preparing reports based data and preparing narrative, statistical or benchmarking reports

Front-line customer service experience

Ability to exercise sound judgment and discretion

Excellent interpersonal and communication skills

Experience in bilingual writing

Ability to produce high quality work under pressure while meeting tight deadlines

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation:
Help or serve others to meet their needs.

This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation:
Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.