Administrative Assistant - Toronto, Canada - Red Bull

Red Bull

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Bachelor's degree preferredRelevant work experience required, preferably supporting multiple executives in a fast-paced environment.

Fluent in English, additional language skills an advantageRed Bull Canada is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity.
Accommodations are available throughout the recruitment process and applicants with a disability may request to be accommodated throughout the recruitment process.
We will work with all applicants to accommodate their individual accessibility needs.

Company Description:

Reporting to the Executive Assistant to the VP/GM, you will provide direct administrative support to the Red Bull Canada Leadership Team.

Responsibilities will include key administrative tasks such as calendar management, expense reporting, travel booking, coordination of on-site and off-site meetings, preparation of PowerPoint presentations, report distribution and record-keeping and project support.

LEADERSHIP TEAM SUPPORT
Manage calendars and assist with time management and prioritization

Coordination of travel requirements

Process expense reports

Assist with written communication requests and creation/development of PowerPoint presentations

Support managing documentation and tracking of project milestones, schedules and resources needs

Compile and distribute monthly reports, scorecards, tracking and creating other documentation as required

Provide admin support to annual business planning process

Support with special projects as required

MEETING & EVENT SUPPORT
Manage Marketing and Sales department calendars, schedule, and coordinate team meetings

Develop meeting agendas and provide action item re-caps to the team when needed

Plan, coordinate, and execute all logistics for departmental meetings as requested by the Leadership Team, including on-sites, off-sites, workshops, and team building events

Support with participation as required

OTHER ADMINISTRATION DUTIES
Be a resource for department new hires and support with on boarding process

Other administrative duties as assigned

Qualifications:

Previous experience in an administrative and/or assistant position, preferably supporting multiple executives and teams, with strong references

Experience using MS Suite - Teams, Word, Excel and PowerPoint

Experience in coordinating large events and meetings

Ability to complete assigned tasks without prompting, work efficiently with autonomy

Manage a high volume of work in a fast-paced environment under tight deadlines

Excellent organization and project management skills, effectively prioritize projects and tasks

Quick learner that grasps concepts and processes easily

Detail oriented - accurately checks processes and tasks

Excellent written communication and interpersonal skills

Capable of and enjoys working with diverse personalities

Strong sense of responsibility, accountability, and ownership

Ability to keep sensitive department matters confidential

Additional Information:

E

Bachelor's degree preferred

Relevant work experience required, preferably supporting multiple executives in a fast-paced environment.

L

Fluent in English, additional language skills an advantage

Red Bull Canada is committed to treating all people in a way that allows them to maintain their dignity and independence.

We believe in integration and equal opportunity.

Accommodations are available throughout the recruitment process and applicants with a disability may request to be accommodated throughout the recruitment process.

We will work with all applicants to accommodate their individual accessibility needs.