Full Time Property Management Administrator - North York, Canada - DMS PROPERTY MANAGEMENT

DMS PROPERTY MANAGEMENT

Verified Company

North York, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

The DMS Group is currently seeking a full time
Property Administrator to join our Property Management team in
North York.

The Property Administrator works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development.

They will be responsible for meeting all contractual obligations and deliverables as well as achieving or exceeding the company's and client's key performance indicator targets.

Under the direction of the Property manager, you will oversee the co-ordination of all work necessary for efficient operation of the property's management office supporting our North York site.

Major Responsibilities:

Rent Collection

Collection of rent payments (cheques, money orders, and interact payments)
Entry of rent payments into Yardi system
Completion of rent Collection report(s) if applicable
Preparation of Deposit forms

Arrears Management

Contact delinquent residents via telephone or at their door for outstanding rent payments
Prepare and issue Form N4 to all outstanding accounts in accordance with approved policy
Track expiry of From N4s in Outlook and ensure expired forms are forwarded to the paralegal with the Property Manager's approval
Tracking of Landlord and Tenant Board hearing dates and subsequent Orders when/if issued
Monitor the arrears as a percentage of the rent roll
Ensure tenant adjustment forms are sent to the Bookkeeper once signed by the PM

Vacancy Management

Receive all notices to terminate and have Form N9 signed by vacating residents
Complete Tenant Adjustment Form and scan to Bookkeeper
Ensure that advertising of vacant units is in place on websites
For Market Rent Units refer to waiting list if applicable or show units to callers/walk ins

For RGI Units

Consult with the PM on whether internal waiting list or centralized waiting list is to be accessed and update Service Manager as required
Provide notice of vacating resident, wherever possible, of entry to show the unit to prospective residents
Prepare lease agreement for Property manager
Review and sign lease agreement with applicants, if directed, by Property Mangere ensuring all required addendums are included
Responsible to prepare other LTB Forms as directed by the PM.

General Administration

Address issue to satisfaction of all concerned parties within your authority directing to PM as necessary
Maintain professional approach and attitude at all times
Assist in preparation and calculation of Rent Geared to Income annual and midyear reviews as directed by the PM
Draft general correspondence and notices to residents as directed by the Property Manager
Initiate Purchase Orders through SEAS for contractor services and once approved, by the PM, place call to the approved contractor
Track, prepare, and submit required statistical records as directed by the PM
Maintain contractor keys and ensure key sign out procedure is adhered to
Maintain resident unit and maintenance files in accordance with approved policy
Responsible for daily communication with PM on any and all matters requiring their attention
Other assignments within the scope, spirit, and purpose of the job as reasonable requested from time to time by the management

Desired Skills and Experience

Minimum two (2) years of experience in residential property management;
Experience utilizing Yardi or similar financial software
Knowledge of RTA as an asset;
Ability to meet deadlines proficiently;
Demonstrates a high degree of integrity
Superior oral and written communication skills.

Strong computer skills

MS Word, Excel, and Outlook.
Strong administrative experience in Residential Property Management.
Energetic leadership. Enjoys leading by example. Using a "cando" attitude that will positively influence, motivate and energize the team.
Proven ability to identify, evaluate and develop new ideas with supportable results,

This is an excellent opportunity for a career-minded property management professional looking for a challenging opportunity.

DMS is one of Canada's premiere real estate services companies managing a wide range of property types and providing tenants and landlords with superior service and outstanding value. DMS was ranked Canada's number 1 managing company in August 2020 by Canadian Apartment Magazine and is currently managing over 18 million square feet with a value of over $3.5B._
We are an equal opportunity employer and will provide accommodations during the recruitment process upon request._

Job Types:
Full-time, Permanent

Benefits: