County Clerk/Manager of Legislative Services TFT - Brockville - Leedsgrenville

Description

County Clerk/Manager of Legislative Services TFT

Job Category: Administration

Requisition Number: COUNT001396

• Posted : February 23, 2026
• Full-Time
• On-site

Locations

Showing 1 location

THE UNITED COUNTIES OF LEEDS AND GRENVILLE

Administration Division Invites applications for the position of:

County Clerk/Manager of Legislative Services, TFT

Temporary Full-Time (18 months)

Start Date: April 1, 2026

2025 Salary Grid 8: $

Location: Brockville, Ontario

POSITION SUMMARY

Reporting directly the Chief Administrative Officer (CAO), the County Clerk/Manager of Legislative Services is responsible for executing the statutory duties of the Clerk as required by the Municipal Act and other relevant legislation. The County Clerk/Manager of Legislative Services is responsible for the effective and efficient operations and oversees the management of the activities of the Clerk's and the Accessibility Departments.

QUALIFICATIONS:

• A post‑secondary degree in Business, Political Science, Public Administration or Law combined with the completion of the Association of Municipal Managers, Clerks and Treasurers of Ontario's (AMCTO) Municipal Administration Program
• Accredited Ontario Municipal Clerk (AOMC), Certified Municipal Officer (CMO) or Accredited Municipal Professional (AMP) designation through AMCTO would be considered an asset
• Three to five years of senior management experience in a municipal environment
• Strong organizational and time management skills including the ability to effectively delegate to ensure tasks are completed
• Demonstrated analytical, decision‑making, conflict resolution and problem‑solving skills
• Excellent oral and written communication skills and the ability to communicate effectively with a variety of different audiences
• Strong knowledge of legislation affecting municipalities, including but not limited to the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, and the Municipal Conflict of Interest Act
• Knowledge of Robert's Rules of Order and related procedural matters
• Demonstrated ability to lead and manage project teams
• Must possess a valid Driver's License and have access to a reliable vehicle

Position Responsibilities:

• Perform the responsibilities of the County Clerk's position within the legislative and regulatory standards set out in the applicable federal, provincial and municipal legislation, including the Municipal Act, the Municipal Freedom of Information and Protection of Privacy Act, and municipal By‑laws. Performs the responsibilities of the position consistent with the operational policies of the United Counties of Leeds and Grenville.
• Manage and mentor directly reporting staff, including Deputy Clerk, Communications Coordinator, Administrative Assistant, Website Accessibility Coordinator (contract), and Records Management and Accessibility Coordinator. Responsible to assign work, monitor and evaluate performance and ensure the efficient and effective operation of the Clerk's and Accessibility Departments.
• Interpret federal, provincial and municipal legislation and determine impacts on the Counties' operations, policies and procedures.
• Serve as parliamentary expert and provide direction and advice to the Warden, Councillors, CAO, Directors, Managers and Staff.
• Prepare reports, correspondence and presentations and provide direction and advice to the CAO, Directors, Managers and Staff regarding the content, framework and editing of staff reports in support of the Council and Committee decision making process.
• Coordinate Council and Committee agenda preparation and distribution process including preparation of resolutions and by‑laws.
• Attend all Council and Committee meetings, oversees the recording of proceedings and ensures the safekeeping of all related documents.
• Act as the Head of the organization for the purposes of the Municipal Freedom of Information and Protection of Privacy Act.
• Oversee the Counties' Records Management program, including corporate access and privacy.
• Oversee the Counties' Accessibility Program for persons with disabilities in accordance with provincial legislation.
• Act as the Counties' Privacy Officer in dealing with real and perceived privacy breaches and ensures proper corporate records management.
• Serve as a member of the Emergency Control Group and Emergency Management Planning Committee.
• Act as Commissioner of Oaths for taking affidavits.
• Prepare annual operating and capital budgets for the Clerk's Department, Accessibility Department, Council and Joint Services Committee Administration. Authorize expenditures and monitor actual‑to‑budget revenues and expenditures to assist with projection calculations.
• Participates as a member of the Senior Management Team providing input on corporate planning and strategic initiatives.
• Develop and implement procedures to communicate Council's priorities and decisions across the organization and to the public and stakeholders, as required, and oversee the Communications Coordinator and efforts related to Corporate Communications.
• Provide notice, conduct and record public meetings under the provisions of the Planning Act for Official Plan and Official Plan amendments in consultation with the Manager of Planning Services.
• Coordinate special events and various conference delegation requests made by Council.
• Coordinate Council Orientation Session for Counties and lower-tier councils.
• Coordinate and manage Joint Compliance Audit Committee on behalf of participating municipalities.
• Other duties, as requested and required.
• Protect own health and the health and safety of others by adopting safe work practices, reporting unsafe conditions immediately, and attending all relevant in‑services regarding occupational health and safety. Follows all guidelines for employees and employers as legislated under the Ontario Health and Safety Act.

Financial and Budget Responsibilities:

• Responsible for Council, CAO/Clerk's Department, Joint Services Committee Administration and Accessibility Annual Capital and Operating budgets.
• Responsible for preparing projections for aforementioned budgets.
• Responsible for creating and managing salary plans.
• Responsible for approval of Council and Committee's timesheets and expense submissions.
• Responsible for approval of invoices submitted within approved signing authority.
• In accordance with the Procurement Policy, issue and review RFQ's, RFP's and tenders.

The foregoing description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this classification.

Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), and will only be used for candidate selection.

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at or by using the Bell Relay Service. Human Resources will strive to provide reasonable and appropriate accommodation for all applicants, during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner.