Front Desk Office Assistant - Winnipeg, Canada - University of Manitoba

University of Manitoba

Verified Company

Winnipeg, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The University of Manitoba is a driving force of innovation, discovery and advancement.

Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better.

Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The University of Manitoba is looking for a Front Desk Office Assistant.

This position is responsible for working with the ISC team to create a warm and welcoming environment, maintain files, forms, and records as well as submitting weekly payroll.

The Front Desk Office Assistant will also support the Elders-in-Residence program and schedules Elders appointments as requested.

The qualifications and experience we're looking for:
THIS POSITION IS DESIGNATED FOR INDIGENOUS CANDIDATES. APPLICANTS MUST SELF-DECLARE ON THEIR COVER LETTER/RESUME AS INDIGENOUS (FIRST NATION, METIS AND/OR INUIT).

Completion of a formal training program in a related field is required.
A minimum of 3 years of directly related experience is required.
A positive experience with Indigenous communities is required.
Competencies with Indigenous knowledge, cultural values, and worldviews are required.
Experience working with Elders is required.
Ability to speak an Indigenous language is preferred.
Previous experience with Indigenous organizations is preferred.
Experience working with VIP, FAST, Epic, and Concur is preferred.
Experience with the operation of postsecondary institutions is preferred.
Working knowledge of University regulations and policies with an understanding of the relationship between various units and decisionmaking bodies are preferred.
An acceptable equivalent combination of education and experience may be considered.
Must have excellent verbal and written communication skills.
Must be able to work effectively with students, staff, faculty, Elders, alumni, Indigenous communities, community organizations, and the public.
High degree of analytical thinking preferred.
Must possess a demonstrated ability to work independently and accurately under pressure.
Problem solving and conflict resolution skills are preferred.
Must have exceptional decisionmaking and interpersonal skills including diplomacy and tact.
Must have a demonstrated ability to deal with high demand and/or stressful contacts.
Must have a strong work ethic and be willing to take the initiative to solve problems and learn new tasks.
Demonstrated public speaking skills are preferred.
Welldeveloped knowledge of general office practices is essential.
Must be pleasant and efficient in communication with students and staff.
Must have excellent organizational and time management skills.
Must be proficient with Microsoft Office and using intermediate features associated with a Windows computer environment including database/spreadsheet management, calendar software, and mail software.
Independence, diplomacy, selfmotivation, confidentiality and ability to work with many types of individual in sensitive environments is required.
Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?
Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment.

In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

Comprehensive group benefits and pension plan.
Competitive vacation time.
Employee and Family Assistance Program.
A full spectrum of professional development opportunities.

Closing Date:
August 3, 2023

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accor