Executive Assistant - Toronto, Canada - Alimentiv

Alimentiv

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Executive Assistant

Salary:
$50,000 - $84,000 CAD

Location:
Home based

Reporting to:

CFO

Department:
Executive/CEO

Job Summary:

Administer and coordinate day-to-day and special event activities for the Office of the Executives, providing full range of administrative and clerical support services to the
CFO, the Board of Directors, and the Alimentiv Health Trust, including document/presentation preparation distribution and maintenance, departmental financial monitoring support, meeting/event planning and coordination, travel, internal and external event calendar management, file management.

Roles and Responsibilities:

Corporate Administrative/Clerical Support_
Board of Directors Support_
Deliver full range of support services to the Leadership Team, Board of Directors (including board committees) and Alimentiv Health Trust.
Preparation, delivery of board information packages, preparation of board stipend reimbursements, arranging director travel and accommodation, completing board expense reports, scheduling meeting facilities and/or purchased services (food, AV), preparation and documentation, distribution of meeting agendas, reports and minutes.
Assisting the recruitment and onboarding of new directors (i.e. tracking applicants, scheduling interviews, participation in orientation process).
Maintenance of all governance related documents (letters of Patent, bylaws, policies, minutes) in accordance with regulatory requirements.

Qualifications:

A strong ability to maintain highly sensitive and confidential information.
Highly refined written and verbal communication skills
Ability to collaborate with Executives
Ability to host virtual meetings
Ability to maintain organization and meetings minutes for multiple committees

Office 36

MS Word (standard)
MS Excel (intermediate/midlevel)
Previous experience supporting a board, and experience with Canadian Board Governance is considered an asset.

Working Conditions: