Administrative Assistant - Saskatoon, Canada - University of Saskatchewan

University of Saskatchewan

Verified Company

Saskatoon, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant:

Primary Purpose:

To provide a wide variety of high quality, confidential administrative support to individuals and units in the President's Office portfolio.

Nature of Work:

Reporting to the President's Chief of Staff, the Administrative Assistant is part of a collaborative and agile administrative team that provides support to the President's Office portfolio.

The incumbent's work encompasses a broad range of complex duties and processes that require great attention to detail.

The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines.

Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.

Typical Duties or Accountabilities:

Administrative Support

Provides support and back up to other administrative positions and offices within the portfolio including the executive assistant to the president
Acts as a first point of contact to field a broad spectrum of queries
Assists with continuous improvement by identifying issues and participating in process evaluation and redesign
Provides meeting and committee support as needed and appropriate, including overall coordination, scheduling, and minutetaking
Enables the USask shared services models; this includes providing direct support to President's Office Resources SBAs and following established best practices with transactional work submitted via ConnectionPoint
Submits financial and administrative requests to USask systems on behalf of individuals and units
Maintains physical and electronic records
Performs general office duties, including copying, printing, and ordering supplies

Team Member

Shares information with the Chief of Staff as appropriate
Coordinates work with other team members
Provides rolebased and unitbased coverage and support as needed
As part of a team, participates in event coordination
Contributes to a positive, engaging, and supportive working environment
Understands and supports the President's Office vision and shared beliefs
Other duties as assigned

Education:
Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution.

Experience:
A minimum of three years of related experience, preferably in an institutional setting. Experience with USask systems is a strong asset.

Department:
President's Office

Status:
Permanent

Employment Group:
ASPA - Jurisdiction Under Review

Full Time Equivalent (FTE): 1.0

Salary:
The salary range, based on 1.0 FTE, is $50, ,344.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable):Specialist Professional

Salary Phase/Band:
Phase 1

Posted Date: 2/12/2024

Closing Date: 2/26/2024 at 6:00 pm CST

Number of Openings:1

Work Location:
On Campus

Criminal Record Check:
Yes

Driver's License and Abstract Check:
Not Applicable

Education/Credential Verification:
Not Applicable

Vulnerable Sector Check:
Not Applicable