Legislative Assistant - Brampton, Canada - City of Brampton

City of Brampton

Verified Company

Brampton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

JOB TITLE:
Legislative Assistant

DEPARTMENT:
Legislative Services

POSTING NUMBER:105492

NUMBER OF POSITIONS:1

JOB STATUS & DURATION:
Temporary 12-months

HOURS OF WORK:35-hour workweek

LOCATION:
City Hall.

SALARY GRADE:7

STARTING SALARY:
$989.10 per week

JOB TYPE:
Union

POSTING DATE:
July 4, 2023

CLOSING DATE:
July 14, 2023

AREA OF RESPONSIBILITY:

Under the direction of the Deputy City Clerk, the Legislative Assistant provides administrative assistance to the Deputy City Clerk and Legislative Coordinators in the support of Council and various committees and cross functional teams, involving the City Clerk's Office.

Assists with the preparation and circulation of agenda packages.
Drafts correspondence; including public notices and affidavits ensuring information is documented accurately and provided to all relevant parties and committees.
Tracks and ensures all meeting minutes and affidavits are signed, copied, filed and sealed as required.
Assists with entering reports such as Site Inspection Reports for the Brampton Safety Council.
Assists with public meetings, hearings and events; including registration, preparation of documentation and materials.
Provides internal and external customer service related to the daily operations within the City Clerk's Office, including responding to inquiries and processing payments.
Provides assistance during municipal election and byelections.
Performs additional similar and related duties as assigned.

SELECTION CRITERIA:

***- High school (Grade 12) graduation plus an additional program of up to one year in Office Administration or equivalent.

Over one (1) year, up to and including two (2) years of experience directly related to the position duties outlined above.
Strong working knowledge of Microsoft Office Suite and additional related software.
Exceptional communication and interpersonal skills with an emphasis on customer service.
Able to work independently and as part of a team.

- **_

Various tests and/or exams may be administered as part of the selection criteria._

Alternate formats will be provided upon request.

Interview:
Our recruitment process may be completed with video conference technology.

***As part of the corporation's Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.