Administration/personal Assistant - St. Catharines, Canada - Optimum MediSpa

Description

Position:
Administrative Assistant and Personal Assistant to Practice Manager of multiple companies.

Location:
Private Home Office, St. Catharines/Port Dalhousie (not a work from home position)

Status:
Part-time to start hours per week), potentially leading to increased hours


Duties and Responsibilities:

• Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner
• Opening, dating, and properly sorting mail
• Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
• Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
• Preparing and maintaining physical and electronic files
• Uploading documents to various platforms
• Organizing
• Preparing, completing and updating forms and documents
• Paying bills (e.g., inperson banking, telephone payments, online payments, etc.)
• Running various errands (e.g., groceries, dry cleaners, library, banking)
• Photocopying, printing, scanning and faxing
• Assisting with scheduling and calendar management
• Occasional preparing of beverages for the employer etc.
• Other duties as assigned and required by management

Qualifications:

• Office administration experience
• Driver's license and own vehicle

-
Police criminal record and judicial matters check within past year required:

• Knowledge in Microsoft Office (Excel, Word)
• Knowledge in Google (Gmail, Calendar, Docs, Sheets)
• Strong organizational skills a must
• A high level of confidentiality
• Strong communication skills, both written and verbal
• Excellent time management skills the ability to coordinate multiple responsibilities, meet deadlines and prioritize your work load appropriately
• Ability to multitask/task switch
• Attention to detail
• Ability to accept constructive criticism
• Ability to work under stress and meet deadlines

Smoke Free Environment

• Diploma in office administration an asset

Job Types:
Part-time, Permanent

Part-time hours: 30-40 per week


Salary:
From $19.00 per hour


Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

COVID-19 considerations:
Employees are required to wear a mask while in the work place. Proper and regular hand washing is required. Hand sanitizer and disinfectant wipes are available in the work space.


Application question(s):

• How many hours per week are you willing and able to work; What is the minimum number of hours and what is the maximum number of hours?

Education:

• DCS / DEC (required)

Experience:

- office: 1 year (required)


Work Location:
In person