Project Coordinator - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ENG Dean Administration:

Competition No.

Posting Date

May 15, 2023

Closing Date

May 29, 2023

Position Type

Full Time - Operating Funded

Salary Range

$63,100 to $86,497 per year

Grade

Hours

40
This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 18 months and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - North campus. This role is hybrid with a mix of remote and in person

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department summary

The Faculty of Engineering at the University of Alberta offers a wide range of undergraduate and graduate engineering programs, creating the opportunity to pursue exceptional, high quality educational experiences.

Our vision is to be the most daring engineering community on the planet.

We are engineers united by our unwavering dedication to solving the world's greatest challenges and building a better future for society.

We are:
Driven. Trailblazing. Curious. Supportive. Grounded. Considerate.

Position summary

The Faculty of Engineering has developed a bold and multi-faceted Strategic Plan to address the key challenges facing the faculty in growing and improving teaching, research, and service activities.

To execute this Strategic Plan, the faculty is developing a dedicated initiatives team that will support the entire project life cycle.

This dedicated initiatives team is called the Project Management Office Team (PMO).

Reporting to the Senior Consultant, Portfolio Projects (PMO Team Leader), the Project Coordinator (PC) is a key part of the PMO Team responsible for the successful planning, execution, monitoring, control, and operationalization of various infrastructure, curriculum programming, database management, and operational projects performed, working closely with Project Sponsors, Subject Matter Experts and Stakeholders.

The Project Coordinator works collaboratively with a small, dedicated team l that forms the core of every project team created.

For most projects, but not all, the PC works with a Project Manager (PM). There may be opportunities when the PC is assigned a project without a PM.

Duties

Project support

Primary project support for all projects in the portfolio and within the PMO
Works closely with the PM, Project Sponsor, Subject Matter Experts (SME), and Stakeholders (SH) and Support Staff to deliver on project purpose, goals, objectives,milestones, activities, and tasks
Support the development of the Project Management Plan for projects, including assessing project feasibility, collecting requirements, determining scope, and cowriting the project charter.
Support the PM in assigning, monitoring, and reviewing work performed by the project team
Assists developing the project's Work Breakdown Structure (WBS), and updating and managing the project schedules, with dates, dependencies and assigned resources,
Using their knowledge and judgment, routinely assists with the risk assessment of projects and communicates those to the P
Prepare project status reports, workload assessments
Act as the primary backup for the PM of the project as needed, including chairing project meetings
Assist, when required, to perform primary and secondary research for the project including environmental scans, competitor/peer reviews, web searching, literature reviews, and product reviews as required for the project

Document/Data Management

Develops, manages, and maintains a diverse range of documents, reports, and sheets in the project folders
Acts as an expert user and manager of the Project Management software platform
Produces projectrelated design drawings, diagrams, flow charts, organizational charts, process maps, etc
Maintains all records of meetings and action items
Maintains all records of any legal documents or paperwork required
Performs basic data analysis and interpretation including data preparation, cleaning,