- A strong client service approach - ready, willing, and able.
- Strong research, investigative and problem solving skills with the ability to exercise judgement to resolve related issues.
- Being extremely accurate with high attention to detail.
- Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
- Excellent interpersonal skills.
- Being highly organized in prioritizing work to be able to consistently meet deadlines within a fast paced work environment.
- Being a self-starter with the ability to work in a collaborative team based environment.
- Being aware of ethical walls and able to maintain confidentiality.
- Prepare and process all client billings, duties include: Process accounts for final review and signature by lawyers;Finalize and cancel invoices;Process partial credit notes and bill cancellations;Data entry of client disbursements;Enter invoices into client's billing system.
- Prepare and print monthly Proformas for lawyers.
- Assist with the year-end audit as required.
- Answer all incoming billing related inquiries received via email from lawyers or assistants.
- Miscellaneous billing duties including write-offs and transfers of WIP, revalue WIP due to currency fluctuations, set-up special rates on files and re-value WIP, yearly update of all timekeeper billing rates and re-value WIP as necessary.
- Ensure Client Billing Agreements are followed (special rates, pre-arranged discounts, special billing arrangements - Hourly, Contingency, Flat/Fixed Fees).
- Maintain client's billing detailed information updated in firm's ERP (3E).
- Assist with special projects and/or perform related administrative, clerical and other duties as assigned.
- A post-secondary diploma specializing in Accounting.
- Three (3) to five (5) years' of related experience preferred.
- Law firm or professional services experience would be considered an asset.
- General knowledge of accounting, professional services billing process, e-billing and task code usage.
- Knowledge of legal and accounting terminology.
- Proficiency with computer software programs including MS Office (Word, Excel and Outlook), and working knowledge of Elite 3E and Webview preferred.
- This role reports to the Manager, Billing with additional supervision and support from the Controller .
- A competitive salary and discretionary bonus program
- Flexible medical and dental benefits, including telemedicine services
- Hybrid work flexibility
- Short and long term disability insurance
- Employee and family assistance program (EFAP)
- Group retirement savings plan with matching contributions
- Paid vacation and sick days
- Personal days
- Wellness Subsidy and educational reimbursement
- Transportation monthly subsidy
- Maternity/parental leave top up
- Employee referral program
- Opportunities to give back to your community through Firm initiatives
Billing Coordinator - Calgary, Canada - fasken
Description
Fasken is a leading international business law and litigation firm. With over 950 lawyers and 1,100+ employees, we have offices in Vancouver, Surrey, Calgary, Tsuut'ina Nations, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients.
We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.
Achieve excellence doing work that's challenging and rewarding, with people you'll like working with, in an environment that's welcoming, supportive, entrepreneurial and innovative, where you're a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at .
Billing Coordinator (Finance Department) – Calgary, AB
Job Summary
We are currently looking for a dynamic and experienced Billing Coordinator to join the Finance Department. This position will be responsible for all phases of client billing including drafting and finalizing client invoices, billing analysis as well as consistent collaboration in attainting the Firm's billing goals. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work.
Hours of work are from 8:00 a.m. to 4:00 p.m.. Occasional pre-authorized overtime may be required to meet business needs.
Hybrid remote work arrangements are available with requirements as per business needs for onsite office support. The successful candidate must live in or around Calgary, AB and be able to commute to the office as often as required. While this is a hybrid role, the majority of the work may be onsite.
At Fasken, success means:
Primary Responsibilities
Required Knowledge and Experience
Supervisor
What we offer:
Join our friendly, collaborative and rewarding work environment where your professional development is supported, and your contributions are encouraged and valued. In a full-time, permanent role, we offer the following:
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.