Executive Assistant, Vice President, Students - Abbotsford, Canada - University of the Fraser Valley

University of the Fraser Valley

Verified Company

Abbotsford, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Job Summary

The Executive Assistant, Office of the Vice-President, Students plays a key role in providing confidential administrative support to the Vice President and and assists with the effective and efficient management of the Office of the VP Students.

The Assistant handles confidential materials and responds to sensitive situations with a high level of diplomacy and tact.

For more information see the Position Description link above.

Qualifications:

Bachelor's degree from a recognized post-secondary institution.

Minimum five (5) years of office administration experience, preferably at the senior assistant level and preferably in a post-secondary environment or similar complex organization.

Superior interpersonal, written, organizational, and time management skills.

Demonstrated experience working in a professional office environment, respecting both personal and professional boundaries.

Exceptional organizational and time-management skills.

Ability to exercise a high level of professionalism including tact, discretion, and diplomacy.

Excellent knowledge of office practices and procedures.

Demonstrated experience in agenda preparation, note-taking, transcription, and follow-up.

Demonstrated ability to be Self-directed, proactive, and discrete.

Proven ability to work with mínimal or no supervision, multi-task, and work to tight deadlines with conflicting priorities.

Demonstrated experience in committee and executive support, and records management.

Experience in handling information and situations of a highly confiden tial and / or sensitive nature.

Demonstrated ability to model appropriate professional, ethical, and collaborative behaviors that engender collaboration, trust, and respect consistent with the responsibilities of this position.

Knowledge and understanding of post-secondary policies and procedures is preferred.

UFV Leadership Proficiencies:

Create and implement plans - shape, align and execute the strategic priorities to meet student and community needs.

Lead change - Remain flexible, adjusting to changing circumstances and lead positive change by balancing innovation and calculated risk taking.

Cultivate collaborative relationships - Build effective working relationships internally and externally and collaborate to achieve mutually beneficial goals.

Inspire and develop talent - Invest in developing yourself, staff and faculty, effective teams, and our culture of excellence.

Make effective decisions - Make sound and timely decisions that benefit UFV in both straightforward and ambiguous circumstance.

Infuse Indigenization, Equity, Diversity, and Inclusion - Lead by example, valuing differing perspectives and backgrounds and promote equity, inclusion, and respect in a diverse environment.

About UFV:

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples.

We express our gratitude and respect for the honour of living and working in Stó:

lo Tém:
éxw (Stó: lo Land; Stó: lo World).

In all that we do, UFV strives to support and honour the Stó:
lo peoples goals of self-determination and well-being on these lands.

A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan:
IYAQAWTXW — which means House of Transformation.

This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.

UFV is committed to the principle of equity in employment.