Administrative Assistant - Cambridge, Canada - Maple Automotive Corporation

Maple Automotive Corporation
Maple Automotive Corporation
Verified Company
Cambridge, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

Administrative Assistant


Maple Automotive Corporation (MAC), located in Cambridge, ON, is currently looking for a Administrative Assistant to join our ever-growing team.

MAC is part of the Toyota Tsusho Group of companies located world-wide, and we are part of a multi-market, multi-business enterprise with expertise in exporting and importing, new manufacturing, intermediate goods processing and logistics in Canada, the United States, Mexico, and the Caribbean.


With a team of nearly 5,000 people and 71 locations across North America, we strive for comprehensive excellence by cultivating a vibrant culture of creativity, reliability, accountability, flexibility and teamwork to activate the full potential of all employees, customers, suppliers and communities.


  • Perform general administrative functions.
  • Meet & greet all visitors and provide onsite support.
  • Assist Management with travel arrangements and administrative functions.
  • Assist the Team Member Relations department with company social functions, meal arrangements for training and other miscellaneous functions relating to Maple Automotive Corporation (MAC).
  • Open, sort, date and stamp all mail.
  • Update accident report board.
  • Manage all filing and manage general mailbox.
  • Oversee office and factory cleaning supplies.
  • Responsible for ensuring all necessary office and kitchen supplies are available.
  • Ensure that Company pool cars and delivery pickup trucks are filled with gas as required.
  • Arrange for maintenance and cleaning for company vehicles.
  • Update TM's birthday list and arrange for birthday greetings and cakes.
  • Arrange flights, hotel accommodations and rental cars/transportation for Maple personnel as well as visiting business associates.
  • Arrange all shipments via FedEx and Purolator.
  • Arrange catering for meetings and TM lunch and learns.
  • Update and maintain database for Christmas card list.
  • Manage the ordering: oversee approval process and invoicing of all spare parts for maintenance of factory machinery.
  • Process and manage all requests for quotations for spare parts.
  • Track uniform needs for TM's and generate all PO's for uniforms and special orders as required.
  • Generate and track purchase orders for test tire & wheels.
  • Supports other departments as directed by the General Manager.

Minimum Qualifications:

  • 12 years in a similar role, preferably in the automotive industry.
  • Must have experience with Microsoft Office Suite.
  • Postsecondary education in administration and/or accounting an asset.

Work Environment/Conditions:

  • Must have access to a reliable vehicle.
  • Must be able to communicate effectively with customers and suppliers.
  • Must be able to meet deadlines, handle stress, and perform multiple tasks simultaneously.
  • Must be able to work in a multicultural environment.
  • Open office concepts for collaboration and team work atmosphere.
Maple Automotive Corporation is an equal opportunity employer. Should you require accommodation throughout the recruitment process, please reach out to the Team Member Relations Department directly.


Job Type:
Fixed term contract

Contract length: 20 months


Salary:
From $18.50 per hour


Benefits:


  • Company events
  • Company pension
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • Profit sharing
  • RRSP match
  • Tuition reimbursement
  • Vision care
  • Wellness program

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • No weekends

Supplemental pay types:

  • Overtime pay

Ability to commute/relocate:

  • Cambridge, ON N3E 1A3: reliably commute or plan to relocate before starting work (required)

Education:


  • Secondary School (preferred)

Experience:


  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location:
In person
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