Office Administrator - Vancouver, British Columbia

About Us · BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Hea ...

Job description

About Us
BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources.  Alongside our clients and industry partners, BGC works collaboratively as 'One Team', dedicated to solving the world's most critical applied earth science challenges. BGC has offices located across Canada, the United States, Chile, the Dominican Republic, and Australia.

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees' professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Office Administrator to join our Vancouver Team. The ideal candidate would be a self starter who values teamwork, takes initiative, and takes pride in their work. In this office-based role you will be responsible for supporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. You will report to BGC's Administration Team Lead and the Vancouver Office Managers, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams.

Responsibilities

• Reception support including answering phones, receiving vendors and visitors, printing, binding, and scanning
• Liaise with building management and local vendors for repairs, maintenance, and security
• Support coordination of domestic and international shipments
• Organize catering for office functions and meetings
• Maintain office organization, various office equipment, and supplies inventory
• Prepare meeting rooms and setup of audio-video equipment
• Coordinate travel and accommodation for staff and clients
• Prepare and coordinate for the onboarding of new staff, including preparing and organizing workspaces for new hires
• Assist with planning office and company social events and meetings
• Support the Vancouver Office Managers, office staff and greater BGC Administrative Team as needed
• Perform other tasks as required

Required Education, Experience & Competencies

• Entry level position requiring a minimum of one year of relevant experience
• Proactive and self-motivated
• Reliable, adaptable, and able to pivot with changing priorities
• Ability to prioritize tasks to meet deadlines with attention to detail
• Collaborative approach to working in a team environment
• Proficient in MS Office products and Adobe Acrobat
• Comfortable with learning new technology and software
• Excellent verbal, written communication, and organizational skills
• Ability to work both independently and as part of a team
• Commitment to promoting office and team culture and values

Position Requirements

Travel and Vaccination
BGC is committed to maintaining a safe work environment to ensure the health and safety of employees while on business travel and during field assignments. To meet travel and client requirements, employees may be required to receive vaccinations such as yellow fever, COVID-19, malaria, etc. If you require an accommodation or wish to discuss your situation, please contact Human Resources. BGC requires that you have a current passport for this position.

Company Benefits
BGC offers our employees the following:

• Our 'One Team' culture supporting health, wellness, safety and diversity

• Comprehensive benefits package:

• Health, Dental and Vision coverage

• LTD, Life, AD&D and Business Travel Insurance

• Employee Assistance Program

• Paid Time Off: Vacation, Sick, Holidays

• Parental leave top ups
• Professional development and mentoring opportunities
• Flat management structure
• Social and wellness activities
• Casual and professional work environment

Compensation
The estimated base salary range for this position is $50,000-$60,000 CAD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC's compensation package also includes a discretionary bonus plan, training allowance, and comprehensive medical and dental plan.

Equity, Diversity and Inclusion

BGC Engineering Inc. strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at .

Disclosures

• At BGC, we use Artificial Intelligence to streamline parts of the recruitment process, however all decisions about candidate selection and advancement continue to be made by our hiring team.

• This opportunity reflects an existing role within the organization that is being filled due to internal team changes.

• This posting will remain open until the position has been filled.

• Privacy Notice: By submitting an application you are consenting to BGC Engineering Inc. using and storing provided information about you for monitoring purposes relating to your application or future employment.