Bilingual Receptionist - Calgary, Canada - Lycée Louis Pasteur

Description

BILINGUAL RECEPTIONIST & ADMINISTRATIVE ASSISTANT - FULL-TIME

French Ministry of Education, Alberta Education, and CAIS accredited French bilingual school of about 450 students total, is seeking a full-time Bilingual Receptionist & Administrative Assistant.

Founded in 1966, Lycée international de Calgary (formerly Lycée Louis Pasteur) is a non-denominational independent French international school providing a challenging and stimulating bilingual education within a multicultural and multidisciplinary environment.

We are Calgary's premier French School, the only pre-K to Grade 12 school in Western Canada, both accredited by the French Ministry of Education and Alberta Education.

As a member of the AEFE, we are part of a network of over 500 schools in about 140 countries.

JOB SUMMARY

Reporting to the Office & Student Services Coordinator, the Bilingual Receptionist & Administrative Assistant will contribute to the administrative team by providing support and performing duties imperative to the function of the Lycée.

JOB DUTIES
The duties of the Bilingual Receptionist & Administrative Assistant include, but are not limited to:

• Welcome guests, parents, and visitors professionally and cheerfully;
• Ensure excellent customer service provided to all the guests, students and staff
• Respond to requests for information from personnel, students, parents, and the public
• Provide service and support to the parents, students, faculty and administrative staff
• Update parents, students, and staff with any new information they need;
• Coordinate subbing requests for faculty absences
• Arrange replacements for faculty absences;
• Input student absences into the student database quickly and accurately
• Maintain student records and files
• Update student information electronically;
• Administer minor first aid to students
• Receive, send, and distribute mail;
• Assist with purchasing and distribution of general school supplies and special orders
• Maintain a stock of general forms;
• Assist with supporting special events e.g. parentteacher interviews, staff meetings, board meetings, fundraising events, etc.
• Ensure the tidiness of the reception area and administration kitchen
• Prepare reports and complete tasks as requested;
• Other clerical support as needed

QUALIFICATIONS

• 2 years in a similar administrative role
• Fluent (speaking, writing, and reading) in French and English
• Intermediate to advanced knowledge of Google Suite, MS Office and databases
• Has fine attention to detail and prides themselves on accuracy
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Selfstarter, able to establish priorities and organize daily workload with mínimal direction
• Multi Tasks efficiently, operates proficiently in a team setting, with the ability to meet defined deadlines
• Able to work calmly under pressure

Other requirements

• Applicants must submit a cover letter.
• Uptodate police check with Vulnerable Sector Search required.
• Interview Dates: Week of August 2
• Orientation Dates: August 25 to 3
• Regular Schedule Start Date: September
• Canadian Citizen, Permanent Resident, or Valid Work Permit holder without restrictions.

This position occasionally requires physical labour such as squatting, lifting, and moving objects in order to prepare Admissions-related events onsite.

Application Process

Schedule
Monday-Friday, 7:30 a.m. - 4:00 p.m.


Start date
By the end of August.


Job Type
Full-time - 40 hours per week.


Salary
Commensurate with experience.


Application Deadline
ASAP, however if necessary the posting will remain open until filled.

Please note that only those selected for an interview will be contacted. Thank you for your understanding.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

• As an equal opportunity employer, Lycée international de Calgary does not discriminate in its hiring of employees on the basis of race, colour, sex, sexual orientation, religion, creed, national origin, citizenship, marital or veteran status, age, or disability. We actively seek diversity among faculty and administration, as well as among students._
• In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut'ina, the Îyâxe Nakoda Nations, the Métis Nation (Region 3), and all people who make their homes in the Treaty 7 region of Southern Alberta._

Job Types:
Full-time, Permanent


Benefits:

• Dental care
• Disability insurance
• Extended health care
• Onsite parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

**Experienc