Office Manager - Richmond Hill, Canada - Paymentus (Canada) Corporation

Paymentus (Canada) Corporation

Verified Company

Richmond Hill, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Summary/Objective

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control. Energetic professional who doesn't mind wearing multiple hats.

Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.

Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Essential Functions/ Responsibilities

Point person for maintenance, mailing, shipping, supplies, equipment, and errands
Organize and schedule meetings and appointments
Partner with HR to maintain office policies as necessary
Coordinate with IT department on all office equipment
Manage relationships with vendors and service providers as needed
Responsible for managing office services by ensuring office operations and procedures are organized, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
Perform review and analysis of special projects and keep management properly informed
Responsible for ensuring office financial objectives by planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
Participate actively in the planning and execution of company events
Monitor and maintain office supplies inventory
Handle internal customer inquiries and complaints
Maintain a safe and secure working environment

Supervisory Responsibility
This position does not have any supervisory responsibility or direct reports.

Education and Experience

Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficiency in MS Office required
Knowledge of clerical practices and procedures
Knowledge of business and management principles

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.

Physical Demands

The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl.

The employee must regularly lift and/or move up to 35 pounds and occasionally lift/or move up to 50 pounds.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.

Travel
Limited travel of less than 5% may be required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

Reasonable Accommodation

Paymentus recognizes and supports its obligation to endeavor to accommodate job applicants and employees with known physical or mental disabilities who are able to perform the essential functions of the position, with or without reasonable accommodation.

Paymentus will endeavor to provide reasonable accommodations to otherwise qualified job applicants and employees with known physical or mental disabilities, unless doing so would impose an undue hardship on the Company or pose a direct threat of substantial harm to the employee or others.