Legal Administrative Secretary - Hamilton, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorney's Office as a Legal Administrative Secretary.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this position, you will:

Provide a full range of administrative secretarial services
Utilize a personal computer to transcribe a variety of documents in proper legal style
Accept service on various documents
Maintain Ontario and Superior Court files
Type Ontario and Superior Court subpoenas
Provide reception duties by answering the telephone and dealing with inquiries at the counter
Provide a variety of clerical services
Attend court when and as required to update briefs

How do I qualify?:

Mandatory:

You can type 50 words per minute.
You can perform dicta to Ministry standards (70%).

Legal Knowledge:

You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions

Administrative and Computer Skills:

You demonstrate secretarial and administrative experience including thorough knowledge of office procedures, customer service skills and filing systems to provide support to the prosecution program and process invoices/statements/expenses

Communication and Interpersonal Skills:

You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public
Your interpersonal skills enable you to work effectively as a team member or independently with mínimal supervision

Analytical, Judgement and Organizational Skills:

You demonstrate initiative, analytical and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents
You are able to prioritize your workload while meeting conflicting deadlines

Additional Information:

Address:

1 English Permanent, 44 Queen St, Brantford, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
1 English Permanent, 45 Main St E, Hamilton, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
1 English Temporary, duration up to 12 months, 45 Main St E, Hamilton, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions
Schedule:

***- 3.7
Category:

Administrative and Support Services
Posted on:
Tuesday, October 31, 2023
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.