Office & Operations Coordinator - Toronto, Canada - Turning Point Youth Services

Turning Point Youth Services

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Property Management:

Act as primary liaison for staff and outside providers to troubleshoot issues and coordinate services for the agency's multiple sites (e.g. repairs, maintenance, annual fire department inspection, fire alarm testing, etc.)
In conjunction with the Director, Operations, manage and coordinate repairs and maintenance at all program locations
Maintain and oversee equipment inventory and annual preventative maintenance plans

Administration:

Coordinate scheduling of Maintenance Supervisor and staff
Coordinate and troubleshoot with IT and telecommunication providers
Provide general administrative support
Arrange/coordinate trainings and setup
Coordinate revisions to policy manuals and archive outdated polices
Provide administrative support to the Human Resources department including maintenance of personnel files and staff training records
Coordinate and compile documentation for livein treatment program licensing requirements
Archive files and records as necessary, working with offsite storage provider
Update and monitor the agency website
Maintain telephone system, autoattendant and directory, with supplier(s) and technicians
Coordinate cell phones for employees, tracking inventory and needs

Supply and Purchasing:

Coordinate equipment and supply orders for programs
Maintain the agency supplier and emergency contact lists

Qualifications:

35 years of experience in a similar role providing support to administration and/or operations
Diploma or degree from a postsecondary institution
Strong analytical and problem solving skills
Ability to work effectively both independently and as part of a team
Excellent interpersonal and conflict resolution skills
Excellent communication skills, both verbal and written
Strong organizational and time management skills with demonstrated ability to balance demands and prioritize
Sound decision making ability
Advanced computer skills including Microsoft Outlook, Excel, Word
Resourceful and flexible to meet the needs of the agency and demands of the position
Strong administrative skills and an eye for detail
Able to maintain a high degree of confidentiality
Selfstarted with demonstrated initiative
Sensitivity and ability to work with a diverse staff and client group

TPYS is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Our Senior HR Generalist will work with applicants requesting accommodations at any stage of the hiring process.

Job Types:
Full-time, Permanent

Benefits: