Accounting Assistant Ii - Sherwood Park, Canada - Strathcona County

Strathcona County

Verified Company

Sherwood Park, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Summary:

The Accounting Assistant II provides department support to the daily, monthly and annual functions and activities for the Transportation Engineering and Operations Department related to the financial operation activities for a budget in excess of $35 million including payroll time entry, financial administrative and reporting activities, as well as technology tracking and distribution.

Responsibilities:

Weekly reconciliation, delineation and review of data for the 24/7 operating department payroll system, and input into the corporate time entry system
Ensure timely and accurate information within corporate and department policies/procedures, classified and union agreements
Prepare operational accounting information to ensure accuracy and consistency between cost centers
Act as receiving agent on larger scale rental and material purchases orders, including blanket purchase orders
Complete internal chargeback and external RFIs as required for work completed by TEO operations
Maintain, track, and reconcile computer and mobile phone equipment inventory
Keep in communication with department administrators as computer/mobile phone equipment requirements arise (includes onboarding and offboarding requirements)
Ensure proper coding for mobile phone billing based on branch users
Request and maintain business activity numbers for internal/external chargeback billings and to track program costs for reporting
Record, reconcile, and maintain various financial tracking documents including contractor tickets, boot allowance, subscriptions, professional memberships, and professional development
Track and reconcile employee vehicle log book for Automobile Taxable Benefits (ATB)
Process and track expenditures, analyze purchase requisitions, prepare bank deposits and create journal entries
Prepare requests for nonpurchase order invoices and submit to corporate accounts payable for processing
Complete the month end airport fuel sales journal entry
Order department supplies (does not include general office supplies) that cannot be placed on a purchase requisition, as required
Provide support to Accountant I and II with various tasks such as preparing accounts for analysis, compiling working papers for month end and year end entries, support with purchase order reconciliation and providing Oracle support to TEO staff when required
Other related duties which include (but not limited to) vacation coverage, ad hoc projects and reporting as required

Qualifications and Skills**- Minimum High School Diploma plus 5 years related experience

Certificate or Diploma in Accounting, Finance, Business Administration or a related field is preferred
Extensive knowledge of the AUPE collective agreement and Classified Employee Handbook is preferred
Proficiency in the Microsoft Office Suite and Oracle Financial System to utilize, analyze, and process pertinent information accurately is preferred
Strong analytical and problemsolving skills, with excellent attention to detail
Ability to work independently and in a team environment, with the ability to adapt to changing priorities and timelines
Effective organizational, time management and multitasking skills
Excellent interpersonal and communication (both written and verbal) skills in dealing with vendors, union field staff, supervisors/management, and internal/external staff
Ability to handle confidential information with judgement and discretion
Knowledge of Strathcona County organization, processes and procedures is an asset

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta.

Our vision is to become Canada's most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

Why Join Strathcona County:
(depending on position)

Competitive salary and comprehensive benefits package, which includes:
Extended health and dental coverage
Health and wellness spending account
Life and disability insurance and critical illness programs
Retirement and pension programs
Paid and unpaid leave programs
Earned day off program
Employee and family assistance program
Commitment to employee development, through internal and external training and development opportunities
Wellbeing programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.