Administrative Support Ii - Edmonton, Canada - Catholic Social Services

Catholic Social Services

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

_Administrative Support II_

_Catholic Social Services_

Are you looking for an inviting and exciting career opportunity? Do you want to positively contribute to an organization that serves the community? If the answer is "Yes" this is the job for you_

_Catholic Social Services is currently recruiting for one, full time, 40 hours per week, Administrative Support t__o join _
_our team. This position has a weekly schedule of Monday - Friday from 8:30 AM - 5:00 PM._

_Contract until December 2024._

You will be joining an established Agency that is guided by faith to care for and bring hope to people in need with humility, compassion and respect.

With more than 50 years of service delivery, Catholic Social Services is one of the largest multi-function social services agencies in Canada, with more than 1600 staff, and hundreds of volunteers delivering 130+ programs throughout Edmonton and Central Alberta.

Job Summary:

As an Administrative Support, you will have a positive attitude and a proactive approach to provide administrative support to our Children, Family, and Community Service.

Reception:

Welcome people we serve/guests by greeting them, in person or on the telephone; answering or directing inquiries
Maintain an efficient, tidy, and smoothly running office environment
Perform office reception duties and schedule appointments
Take/forward messages
Organize, process, and distribute correspondence and packages going out from or coming into the office

Administrative:

Provide general office and administrative support to our Service including data entry, filing and reporting
Perform appointment reminders
Handling and filing confidential personal information
Processing payments
Liaising with programs and professionals both internal and external to Catholic Social Services
Arrange for mail and courier pickup as needed
Assist with formatting of documents as needed
Assist with ensuring accurate data is entered into database
Address and distribute interoffice and Canada Post mail and packages as needed

General:

Facilitate and provide a welcoming, hospitable, and safe environment
Maintain appropriate personal and professional boundaries
Communicate accurately and professionally with all staff and people under our care and outside agencies
Attend regular team meetings
Maintain current knowledge of Agency policies and procedures, as well as relevant legislation, regulations, practice standards, and practice guidelines
Provide information about agency Services and information sessions through program pamphlets and brochures
A high degree of attention to detail, accountability, and accuracy
High degree of integrity and professionalism by being reliable, courteous, responsive, and punctual
A welldefined sense of diplomacy
Able to provide professional service to others with discretion, maturity, compassion, empathy, and sensitivity
Outstanding phone, digital, and inperson etiquette and professional demeanor
Highly resourceful, flexible, and adaptive
Manage sensitive and confidential information with integrity
Knowledge of and effective collaboration with internal and external stakeholders, professionals, and service providers

Qualifications:

Diploma or Degree in Office Administration or equivalent
Minimum 2 years' experience in administrative office work.
Excellent communication skills, attention to detail, confidentiality, and flexibility are necessary in order to work with our dedicated team.
Fluency in Microsoft Office
The ability to use all office equipment
Clear Criminal Record Check
Clear Child Intervention Record Check

Compensation:

The salary range for this position is
$18.58 to $20.92 per hour based on qualifications and experience.

We offer flexibility, a comprehensive benefits package and a supportive working environment._
We embrace diversity and offer equal opportunities to all qualified applicants regardless of origin, culture, ethnicity, age, ability, gender identity and people of faith or no faith._