Administrative Assistant - Regina, Canada - University of Regina

University of Regina

Verified Company

Regina, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Faculty/Department Student Affairs -Operations Unit SA - Residence Life Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Reporting to the Manager, Residence Life, the Administrative Assistant will support all functions within Housing Services and Student Affairs Operations.

Primary Responsibilities:

Provide customer service and anticipate guests/students needs by answering questions, solving problems and dealing with concerns from students, parents, faculty, departments, hotel/conference guests regarding room assignments, dining plans, and roommate selections;
Process payments from students, hotel and conference guests, and responsible for daily cashout and balancing;
Reconcile accounts and daily receivables;
Ordering of office supplies;
Run student and conference/hotel guest reports as needed;
Data entry;
Assist with hotel requests including key preparation and checking in guests;
Assist with campus space booking operations, such as key signout;
Participate in movein and moveout of residents, key creation, package creation, document preparation;
Coordinate tour bookings from internal and external students, groups, partners;
Assist with program administration, such as participant signup, taking and processing participant fees, and other related tasks;
Process daily mail for offices and student mail including parcels, UPS, etc.;
Provide administrative support for Management Team as required.

Position Requirements

Position Requirements

Grade 12 supplemented by the completion of a recognized business course combined with a minimum 2 years' office administration experience;
Ability to plan, organize, prioritize and meet critical and ongoing deadlines;
Ability to plan, develop and coordinate multiple projects in a fastpaced environment;
Ability to work independently with mínimal supervision;
Experience taking payments and cash out;
Experience with basic accounting principles and advanced Excel knowledge;
Demonstrated customer service and interpersonal skills;
Ability to exercise mature judgment, initiative, and maintain confidentiality at all times;
Superior interpersonal and customer service skills and experience working with diverse groups;
Accuracy and attention to detail is a vital requirement in this position;
The ability to work some flexible hours is required;
This position works oncampus to support our students and guests.

Physical Demands Pay Grade CUPE Phase 3 Salary Range $39, $47,411.00 Annually Status Permanent Work Hours

8:15 am - 4:30 pm, Monday to Friday; some flex time and/or overtime may be required during peak times.

For example:
must be able to work off-hours during move-in/out weekends and University/statutory holidays as needed.

Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

Contact Information

Job Open Date