Paralegal - Montréal, Canada - Via Rail Canada

Via Rail Canada

Verified Company

Montréal, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reference Number:

26543_062023

Status:
Permanent - Full time

Job Category:
Legal Services

City:

MONTREAL

Province:
Quebec

Annual Salary / Hourly Rate:

Number of positions to be filled:
1

Application Deadline:

Description:

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure and reservation system, we're building the future of transportation in Canada.

Working for VIA Rail is being a part of a collective effort in sustainable mobility.

This position of paralegal reports to the Corporate Secretary and the incumbent's main duties are to provide support to the Legal Services team regarding the administrative and legal process of the various files pertaining to the Board of Directors Corporate Secretariat and Governance, in an agile and dynamic working environment.

The person sought could also be called upon to work with the Head of Legal Services and Risk Management.
Governance - Board of Directors

Support the Corporate Secretary by:

Developing a work plan for the year respecting the mandate limits of the Board of Directors and its Committees;
Preparing the agenda and schedule for meetings;
Participating in the preparation of governance documents;
Preparing draft resolutions;
Preparing the templates and draft minutes as well as the list of followup actions;
Keeping records for the Board of Directors, including the decision registry;
Ensuring the development and implementation of tools and training for members of the Board of Directors, as well as the various branches of the Corporation, making it possible to manage and measure the content of

presentations to the Board of Directors;

Processing the compensation and expense accounts of the members of the Board of Directors;
Within the set timeframes, obtaining the agenda and files to be presented to the Board of Directors and its Committees;
Supporting the Board of Directors evaluation process and preparing the internal evaluation reports;
Ensuring the orientation materials for new members are updated along with the onboarding and training of new members;
Participating in the preparation of official documents for the Board of Directors, the Chairperson of the Board of Directors or the various committees, as well as the President and CEO;
Providing legislative and regulatory monitoring applicable to the Corporation, which can include completing analyses to anticipate the impacts of new legislation on the Corporation's activities and making appropriate

recommendations to Senior Management and the Board of Directors;

Seeing to the ongoing improvement of organizational practices in the area of Board of Directors governance, taking recent development in this field into account;
Coordinating:
The logistics for Board of Directors meetings, communicating the relevant information to the involved stakeholders;
The preparation of the detailed deadlines schedule for the year to come;
The preparation of the IT platforms such as Teams (Office 365) and Diligent Boards;
The sending of documents to the Board of Directors and its Committees;
The continual updating of corporate documents posted to the governance section of the website and the Board of Directors resource centre;
The translation of the minutes;

Corporate governance related activities

Support the Corporate Secretary by:

Acting as a contact person for the rules revolving around the Corporation's regulatory governance;
Ensuring the archiving and updating of relevant documents, including the corporate books, and entering the data using internal technological tools and on external databases (government business registries);
Contributing to the deployment of the ethics and compliance framework and compliance with the Code of Ethics as well as other Corporation policies established from time to time;
Contributing to the documenting of the records and producing various management information reports in order to fuel recommendations, determine the actions to be taken or to ensure the monitoring of

activities and compliance with the Corporation's regulatory framework and other policies;

Contributing to special mandates, which can include: (i) conducting searches and analyses of new regulations impacting the Corporation's activities and best governance practices; (ii) ensuring the regulatory

implementation plan;

Requirements:

Having a college diploma in legal techniques or a certificate of law would be an asset;
Minimum of five years of relevant experience;
Bilingual (English and French), both orally and in writing;
Ability to work as part of a team, under pressure and to adapt to changing conditions;
Fluency in Microsoft Office, more specifically Outlook, Word, PowerPoint and Excel;
Knowledge of Diligent Board and Docu-Sign an asset;
Availability outside normal business ho