Records Clerk - Niagara, Canada - Ontario Power Generation

Ontario Power Generation

Verified Company

Niagara, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Location:
Niagara, ON, CA, L2E 6S4
Req ID:43960
Status: Contract (11-months)
Working Conditions: On-Site
Education Level:Highschool Diploma
Location:
Niagara, ON
Number of Position(s):1

Shifts(s): Days
Travel: Yes

10%
Deadline to Apply:September 12, 2023
ACCOMMODATIONS
Electrify your career and help build a brighter tomorrow.
Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and changemakers. Join us to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.
Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on and off the job.

NEW CAMPUS:

In late 2024, OPG is establishing our new campus at 1908 Colonel Sam Drive, Oshawa, Ontario. The new campus will provide a cutting-edge work environment that fosters collaboration and innovation.
JOB OVERVIEW

Ontario Power Generation (OPG) is looking for a dynamic, strategic, and resultsdriven professional to join our team in the role of

-
RECORDS CLERK.

This position requires the individual to Perform a full range of document management activities associated with records life cycle phases. Assist in the implementation of document management databases and web pages. Scan documents to into digital systems.
This is an exciting opportunity to work in an environment where you will contribute to OPG's public outreach, engagement, and education efforts as part of the company's commitment to growing its social license.
KEY ACCOUNTABILITIES
Responsibilities are consistent with performing skilled document management operations within a business office setting of an industrial environment. Perform any activities of a lower level within the same job family.

Provide the following records services in accordance with prescribed safety procedures and regulations:

Receive and prepare documents to be scanned. This means removing staples, post-it notes or other stickers from small format documents (paper up to 11" x 17" in size) so they ready to be fed through the document scanner. For larger documents, it means ensuring that there are no staples or damage and that the document can pass through the scanning device.
Ability to assign document name and SCI number to the scanned documents for ease of upload to a database.
Scan both small and large format (larger than 11" x 17" paper) documents using a variety of production scanning equipment.
Assess the scanned documents to make sure that all received documents have been scanned and that all scans are legible.
Transmit the finished product to our OPG assigned staff and communicate effectivity with them to make sure that the scans meet their needs.
Ability to liftup to 18 kilograms (40 pounds) unassisted and be able to stand for up to an hour at a time when using some of the scanning equipment.
Perform full range of records activities in various phases of document life cycle management. Maintain followup controls for record management as per established records procedures and records retention schedule.
Perform quality check and carry out audits of all records, verifying integrity and security of documents. Maintain masters and histories.
Provide a variety of administrative function.
Operate and be responsible for the routine maintenance of a variety of business office equipment such as personal computers, microfilm processor camera and card duplicating equipment.
Perform detailed information and literature searches and retrievals, compile bibliographies and carry out research. Order publications and process loan requests and process payments for same if necessary. Maintain a network of external suppliers for publications and documents.
Provide editorial assistance in the preparation of technical publications, reports, and manuals.

EDUCATION

Minimum Qualifications: Grade 12, or equivalent plus additional short courses in a related field.

QUALIFICATIONS
years Administrative Experience

Strong computer knowledge ability to use Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
Ability to use Power Apps and Power BI is an asset.
Must be able to use scanning machines to scan documents.
Previous experience using AS9 is an asset.
Good organizational skills
Demonstrated ability to work independently.
Demonstrated ability to adapt to changing office environments and assignment levels.
Demonstrated ability to exercise mature judgment and initiative.
What Makes a Career at OPG Different?
As Ontario's largest clean energy generator, we're building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.
At OPG, our values are our strengths. They are fundamental truths about our organization that don't change