Administrative Assistant - Vancouver, Canada - Teck Resources Limited

Teck Resources Limited

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Summary:

General Accountability

Responsibilities:

Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures
Consistently maintain and demonstrate dedication to Teck's Purpose and Values
Provide support and leadership for our Treasury information and data management strategy including maintenance of our Treasury SharePoint sites ("TeckDocs")
Handle assignments involving confidential matters with the utmost care, attention and respect
Maintain, update, schedule and revise the appointment schedule/calendar of the Treasurer
Provide administrative support to the Treasurer, and broader Treasury team
Assist in the processing of invoices
Draft and prepare, edit, sort, and file documents as required including correspondence, presentations, reports, project related activities, meeting agendas and other assignments
Coordinate meetings, conferences and workshops.
Manage calendars and assist with events.
Coordinate office meeting rooms including scheduling room availability, coordinating catering and maintaining meeting room status.
Arrange and coordinate travel and accommodations (international and domestic) for team members whilst collaborating closely with external contacts. Procure visas where required.
Other administrative duties as assigned
Prepare monthly expense reports including coding of internal costs. Administer and process invoices, analyze and reconcile corporate credit card transactions.
Track department budget and reconcile differences
Provide support for Treasury policies, standards and procedures and maintain related logs/trackers
Plan and deliver various projects and critical initiatives for the department as assigned
Assist Manager, Pension Investment and Analyst with various quarterly, monthly and weekly current accounting and meeting planning relating to the defined benefit plans, defined contribution plans, RCA plans and pension plan invoicing, in addition to assisting with any ad hoc pension tasks that may be required.
Administrator for RBC Express login identities and access, assisting Manager, Cash & Banking. Maintains monthly tracking report of bank account administration fees for Bank of America account. Distribution and tracking of RSA tokens
Preparation and delivery of foreign exchange and commodity authorization letters when adding or deleting staff members
Preparation of materials regarding Lines of Credit quarterly compliance
Vacation/Timesheet approvals in People Central
Provides support to the Vice President, Tax and Treasury in absence of the Tax EA.

Qualifications:

A minimum of 5 years of experience in an Administrative role in a finance environment, primarily supporting senior leaders
Outstanding organization and administrative skills
Diploma in Business Administration is preferred but not required
An agile mentality, open to learning new skills, flexible, adaptable and always looking for ways to improve processes
Organized approach to support document control and filing of hard copy and electronic records, primarily within SharePoint
Able to efficiently operate and maintain modern office equipment (e.g. computer, networks, copiers, printers)
Considerable savvy with technology including sophisticated proficiency in: Office 365 (Word, Excel, PowerPoint, Outlook), Chrome, SharePoint, MS Teams
Experience coordinating global meetings and travel
High regard for professionalism (discreet, confidential, and highly organized)
A multitasker, able to support multiple clients with comprehensive preparations for travel, meetings and other support requirements
Able to adapt responsibilities based on fastpaced, changing environments and requirements (i.e. sudden meeting changes, travel requirements and reporting deadlines)
Strong attention to detail, highly organized selfstarter
Outstanding communicator, including good written and verbal communication skills.
Able to cooperate with team members at all levels of responsibility as well as external parties while maintaining consistency, integrity and diplomacy
Punctual: able to meet deadlines with a high degree of accuracy
Able to work under mínimal direction with independent judgement and action exercised within established guidelines
Capable of working independently and within a team for best results
Ability to know and understand standard processes

About Teck:

At Teck, we value diversity. Our teams work collaboratively and respect each person's unique perspective and contribution.

Qualified applicants interested in joining dynamic team are encouraged to submit a resume and cover letter electronically.

Teck is a diversified resource company committed to responsible mining and mineral development with major business units focused on copper, steelmaking coal and zinc, as well as investments in energy assets.

Teck has been named one of Canada's Top 100 Employers for the six consecutive yea