Administrative Office Coordinator - Toronto, Canada - Goway Travel Limited

Goway Travel Limited

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Position:
Administrative Office Coordinator

Location:
Toronto Office

Job Type:
Full Time

Job Overview:

We are seeking a detail-oriented and organized individual to join our Toronto office.

As the Office Coordinator you will play an important role in maintaining daily Building operations and fostering a positive workspace.

We are looking for a motivated individual with excellent communication and a willingness to tackle tasks directly.

Administrative duties:

Provide administrative support to ensure efficient operation of the office.

- organizing and scheduling appointments, managing calendars, and maintaining paper and electronic filing systems, insurance and licensing renewals and various typing & ad hoc duties

Building Maintenance and Repairs:

Assist the Executive Manager in overseeing building maintenance scheduling, including repairs and issues with elevator, heating & AC, bathrooms, kitchens, coffee machines, recycling and any other related items.
Collaborate with property management and service contractors with a high level of professionalism for timely and efficient maintenance.
Seasonal organization and maintenance of the outdoor patio (i.e. managing planters, BBQ, patio furniture, etc.)
Act as the point of contact for internal and external communications on all building matters.

Security and Safety:

Coordinate with property management for annual Fire Drills and Emergency evacuation procedures.
Ensure office security measures are in place and functioning effectively.

Parking Management:

Oversee the correct usage of assigned parking bays, ensuring efficient parking logistics.

Procurement and Supplies:

Handle purchasing and stocking of office supplies.
Source information for capital expenditures, such as furniture and fixtures, renovations, building signage, etc.
Conduct and report on monthly inventory of brochure warehouse storage.

Event Coordination and Social Committee Involvement:

Set up functions and events in-office, including catering arrangements.
Assist the Executive Manager with offsite events, ensuring seamless execution.
Actively participate in the Social Committee, assisting with special events, office decorations, and fostering a positive workplace culture.

Inter-Office Communication:

Serve as a liaison to Vancouver office, addressing relevant issues and maintaining consistent communication.
Contribute to the development and improvement of office policies and procedures.

Qualifications:

Proven experience in office coordination/management or in a similar administrative role.
Familiarity with building maintenance and security protocols, an asset.
Excellent communication and interpersonal skills.
Ability to handle confidential information with discretion
Proactive in problem solving.
Excellent organizational and timemanagement skills, attention to detail, proficiency in office software (e.g., Microsoft Office), strong written and verbal communication skills, discretion in handling confidential information.