Corporate Card Administrator - Calgary, Alberta, Canada - Petroplan

Description

:

Overall Job Summary

Reporting to the Manager, SCM Support Services, the Procurement Card Administrator will be responsible for the day to day operations of the Card Program; ensuring purchases adhere to the policy and guidelines, monthly expense reports are completed, journal entries submitted and errors resolved before month end.

Assist in identifying new suppliers who meet minimum P-Card supplier card requirements and onboarding of approved suppliers.

Roles & Responsibilities

• Administering all Procurement Card related activities including

:

• Supporting reconciliation of monthly card transactions.
• Ad-hoc support to card users.
• Upon notification from HR, Approving Manager or Card user for changes to card user job title, departments or area of responsibility; Program Administrator will temporarily suspend user's card until further determination of Procurement Card requirement for the user by Program Administrator and new Approving Manager is complete;
• Compiling and reporting meaningful Card usage and spend reports to the Approving Manager, as required
• Establishing credit limits, transaction limit and monthly limit for card users.
• Providing co-ordination for monitoring the overall Card program utilization.
• Monitoring Card purchasing activity conduct in accordance with approved Procurement Card Procedure and Guidelines; and reporting discrepancies to Procurement Governance;
• Governance of timely transaction coding and expense report approval, follow up with card users for coding errors and transaction reconciliation issues
• Maintaining Procurement Card user and vendor list and update the system accordingly. Procurement Card Administrator will send a list of users to HR every week to confirm employment status of users.
• Preparing monthly statement for payment on a timely manner
• Reconciling JE upload to ensure coding are completed, template on description is followed and the total of each upload equals the statements
• Sending Journal Entry upload to Account Payable every month to be posted to SAP. And reconcile any missing or coding errors in the Journal Entry upload.
• Storing invoices and back-up for Procurement Card in our document repository (HDMS)
• Reviewing expense reports to ensure all back-ups are provided and transaction are adhering to the Procurement Card procedures and guidelines. Procurement Card Administrator will follow the Procurement Card policy and guidelines for any report on non-compliance and misuse.
• Monthly reporting for Procurement Card Spend and Transaction Count, Spend Categories and Non-Compliance and Quarterly SVP Reporting
• Providing Tier-2 support for any Procurement Card related inquiries.
• Act as Liaison between Procurement Card Users, SSC, Scotiabank, and AP to centralize communication, provide updates on the program and any procedure changes.

Competencies

Organizational Competencies

• Forward thinking
• Change agility
• Develops potential
• Communicates effectively
• Works collaboratively
• Technical professional skills
• Drives for results

Technical Competencies (Assets)

• Centersuite Scotiabank
• SAP Concur
• Expense Report
• MS Office
• SAP
• VICA

Qualifications

Musts:

• Be legally entitled to work in Canada
• Minimum high school diploma
• 1-5 years' experience in field related business
• Be detailed oriented and accurate
• Strong verbal and written communication skills
• Work independently within a supportive team environment

Assets:

• Post-Secondary education
• Supply chain management understanding & experience
• General accounting understanding & experience
• Excel spreadsheet expertise and reporting
• SAP

ECC understanding & experience

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector.

Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer.

What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none.

We understand the industry inside-out and seek to understand YOU and your motivations in the same way.

We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.