Administrative Assistant - Moncton, Canada - Kenneth E. Spencer Memorial Home Inc

Description

Job description

Reports to the Executive Director and Manager of Administrative Services/Executive Assistant to the CEO and Supports members of the Spencer Home Leadership Team (Executive Director, Director of Care, Director of Support Services & Human Resources Department).

The Administrative Assistant performs a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to the Executive Director and his/her managers and employees, assisting in daily office needs and managing Kenneth E.

Spencer Memorial Home Inc. general administrative activities.


Qualifications:

• Excellent oral and written communication skills
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in Microsoft Office Software (Outlook, Excel, Word, PowerPoint in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problemsolving skills
• Strong organizational skills with the ability to multitask
• High School Diploma
• Postsecondary education in a relevant program (at least one (1) year program)
• Demonstrated history of strong attendance and the ability to work independently with limited supervision

Administrative Assistant Responsibilities:

• Handles administrative requests and queries from Directors and Managers
• Ensure the efficient and smooth daytoday operation of the Administrative Office
• Organize and schedule appointments with support from office/admin software
• Schedule and attend meetings for management team and take detailed minutes (Labor Management, Professional Practice, Occupational Health & Safety, as well as others as requested by Executive Director or designate)
• Support the development of organizational policies under the direction of the Executive Director (Policy development and approval is a function of the CEO's office; thus, all policy modifications, prior to implementation, have to be reviewed and approved through the Executive Assistant to the CEO).
• Make travel and meeting arrangements, prepare reports and maintain appropriate filing systems.
• Answer and direct phone calls
• Ensure an efficient and effective use of company financial resources through researching of new deals and suppliers
• Submit and reconcile expense reports on behalf of the ED ensuring compliance to organizational policies
• Act as the point of contact for internal and external clients, vendors, etc.
• Liaise with Executive Assistant to the CEO to handle requests and queries from the Senior Leadership Team
• Support Manager of Administrative Services/Executive Assistant to the CEO with site specific projects

Confidentiality Statement:

This position will be privy confidential organizational information, including but not limited to financial performance indicators, labor relations and human resource decisions, and other organizational content.

All information is to be held in the strictest of confidence and any deviation from this directive is grounds for immediate dismissal.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Job Types:
Part-time 0.8 Permanent


Salary:
$19.50-$22.50 per hour


Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Onsite parking
• Vision care
• Employee Pension Plan

Job Types:
Part-time, Permanent

Part-time hours: 30 per week


Salary:
$19.50-$22.50 per hour


Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Onsite parking
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Moncton, NB: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Administrative experience: 1 year (required)

Work Location:
In person