Part-time Fire Administrative Assistant - Bradford, Canada - Town of Bradford West Gwillimbury

Town of Bradford West Gwillimbury

Verified Company

Bradford, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

**Part

Time Fire Administrative Assistant**The Town of Bradford West Gwillimbury offers a return to small town charm while being one of the country's fastest growing communities. We are a vibrant, thriving community that possesses a sense of pride and where community spirit prevails. Our town is committed to being a complete and healthy community where there are opportunities for everyone to contribute and to benefit. We are looking for a highly motivated professional to contribute in the Fire & Emergency Services division.

Reporting to the Fire Chief, this position provides administrative support to the Fire Chief and Deputy Fire
Chief.

Duties and Responsibilities

Provides administrative duties such as telephone and reception services, scheduling meetings and appointments, booking meetings rooms and arranging amenities.
Responsible for compiling and maintaining the Fire department's volunteer payroll records based on individual calls and training attendance.
Maintains the Fire department's inventory and office supplies. Orders adequate amount of supplies when required.
Approves and issues burn permits in compliance with the Town's Open Air Burn Bylaw.
Creates and circulates agendas, prepares meeting minutes and maintains tracking list for Officer's meetings.
Receives and coordinates customer service responses. Ensures prompt followup and responds to inquiries made by service staff, council and the public.
Maintains the TOMRMS records management system using the Town's FileHold database in accordance with corporate policy.
Distributes and files various correspondence and documents as required, ensuring the confidentiality of confidential matters/records/information.
Assists in completing, updating and verifying all fire occurrences to ensure records are accurate in Firehouse and electronically submits to the Office of the Fire Marshal and Emergency Management

(OFMEM).

Assists in the preparation of operational guidelines and ensures proper documentation is maintained for all Fire Service activities, apparatus and equipment.
Drafts departmental correspondence, memos, letters, purchase orders, cheque requisitions, as assigned.

Key Competencies and Qualifications

Minimum of high school diploma with preference given to those with a postsecondary diploma in Business or Public Administration or equivalent.
Previous experience in municipal or public sector experience would be an asset.
Ability to be disciplined, work independently with good judgement and maintain a calm and professional demeanor combined with problem solving skills and discretion when handling confidential/sensitive information.
Excellent organizational, communication and time management skills.
Basic computer literacy using the following software: Microsoft Office Suite (Access, Excel, Outlook, PowerPoint, Publisher, Word), Adobe Reader, Firehouse Software, and GIS Portable).
Ability to promote a culture of inclusiveness and work with a diverse population of employees, participants, agencies and the public.

The position offers an hourly rate of $22.59 to $ rates) based on 28 hours per week.

To explore these challenging opportunities further, we invite qualified applicants to forward their resume and covering letter in confidence, quoting file number
2023-PF08 by August 23, 2023 to:
Town of Bradford West Gwillimbury, Human Resources Department

125 Simcoe Road, P.O. Box 160, Bradford, Ontario L3Z 2A8
-
The Town of Bradford West Gwillimbury is committed to providing accommodations based on any human rights protected grounds and in accordance with the AODA, throughout the recruitment and selection process. If you require accommodation, please notify us when contacted for an interview and we will work with you to meet your needs_ _._

Job Types:
Part-time, Permanent

Part-time hours: 28 per week

Salary:
$22.59-$23.38 per hour

Benefits: