Lead Coordinator - Vancouver, Canada - Jazz Pharmaceuticals

Jazz Pharmaceuticals

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Overview:

Position Profile:

Brief Description:

The Lead Coordinator provides operational and administrative support to the Jazz Vancouver offices and laboratories.

This role will provide an effective and safe working environment and serve as primary site contact to internal/external stakeholders and vendors.

This role requires a motivated and experienced professional who is confident in their ability to deal with the challenges of working in a dynamic environment.

The position holder must work and communicate effectively both internally and externally.

Essential Functions:

Performs a wide variety of laboratory, administrative and office operational tasks.

Administrative Support:

Shipping and receiving of office and lab supplies, including pharmaceutical components.
Coordinate with external vendors to ensure contracted services deliver the required service:
e.g waste disposal, laboratory monitoring, uniform services.
Work with IT to facilitate and support IT maintenance activities.
Respond to trouble calls within the site from building security and/or service vendors.
Office management tasks, e.g. consumables orders, repair requests, postal and kitchen supply.
Coordinate with Global Workplace, building management and external vendors to design, plan and implement office and/or laboratory improvements at the Vancouver site.

Procurement Coordination:

Work with internal stakeholders to onboard new vendors, establish contracts and gain financial approvals.
Provide financial updates and assist with budget forecasts for site.
Complete monthly accruals and quarterly asset audits.

Laboratory Support:

Ensure laboratories and offices are maintained and operated in accordance with provincial health and safety requirements.
Support infrastructure installation and maintenance. Coordinate with building management and tradespeople to install and maintain required utilities (e.g. power, venting, plumbing) to support laboratory equipment.
Coordinate with site Health and Safety team to expedite resolution of potential hazards in offices and laboratories.

Staff Amenities:

Initiate and maintain staff amenities, including but not limited to:
Cleaning is carried out to required standards, addressing deficiencies with building management
Assist staff to access building resources, e.g. parking, gym memberships, building access.
Maintain adequate supply of consumables to the offices and break rooms.
Independently plan and implement site and companywide events within a defined scope and budget.

Employee On-Boarding:

Work in conjunction with and in close collaboration with HR and IT to ensure a proactive staff onboarding system is maintained, including forwardlooking office space requirements and equipment needs.

Knowledge Management:

Ensure regular digital archiving of laboratory notebooks and documents.
Enables access to archived material as needed, and return of materials to depositories.

Staff Support:

Training coordinator for

Formulation Research:

identifies, modifies and assigns job roles, coordinates and assigns training, and ensures all staff training requirements are assigned and re-certified as needed.

Site health and safety officer for nonlaboratory spaces: ensures safe working environment through proactive resolution of potential hazards, conducts monthly audits of office spaces and laboratory safety equipment.
Coordinate all external health and safety training sessions for Formulation Research employees, including retraining as necessary.
Ensures all site employees have all required Health and Safety program trainings, including yearly acknowledgements of risk assessments.
Maintain, review and obtain approvals of Health and Safety policies and procedures in Jazz document management system.

Qualifications and Experience

Previous experience in lab and/or office management
Knowledge of industrial safety standards (e.g. WHMIS, WorkSafeBC)
Prior chemical and/or biological safety training is desirable
Strong problem solving, communication and time management skills
Comfortable with occasional work in a laboratory setting
Experience with SAP is desirable

Required/Preferred Education and Licenses

A Bachelor's degree is required; a degree in biological or chemical sciences is preferred.

Description of Physical Demands

Constant mobility within office and lab environment.
Routinely sitting or standing for extended periods of time, as required by job.
Operation of computer, printer, telephone and other similar office machinery as necessary to perform tasks as well as laboratory equipment as required.
Occasional lifting and/or carrying of objects up to 30 lbs.

Description of Work Environment

Work indoors in an office/lab environment with little exposure to excessive noise, dust, fumes, vibrations and temperature changes.
Frequent computer use at workstation.
May move from one work/lab station to another a