Human Resources/ Office Coordinator - Toronto, Canada - Canadian Film Centre

Description

Date:
August 29, 2023


Job Title:
Human Resources/Office Coordinator (4 Day Compressed Work Week)

Start Date:
Mid to late September


Status:
Permanent


Reports to:
Executive Lead, People and Culture

Compensation:
$40,000 to $45,000 plus benefits after (6) months

Hours of Work: 8:30 a.m. to 5:30 p.m., Monday through Thursday (34 hours per week)

Location:
Canadian Film Centre, 2489 Bayview Avenue, Toronto (in-person)


About the CFC:


What we offer:

• Compressed 34hour work week over 4 days
• Cell phone & internet allowance
• Dental and Health benefits after 6 months of service
• RRSP Matching Plan after 2 years of service
• A diverse and inclusive workplace
• Paid winter closure
• A beautiful eightacre estate in the city to call your workplace

Responsibilities:


Human Resources Support

• Assist with the rollout of the new HRIS system (Bamboo HR)
• Update the HRIS employee database regularly and ensure accuracy
• Post jobs to external websites, track and screen incoming resumes
• Schedule job interviews and set up Zoom meetings
• Assist HR with the onboarding and offboarding of employees
• Update the internal telephone directory and company organizational chart as changes occur and distribute to all staff
• Assist with the preparation of confidential employee documentation and communications
• Assist with the preparation of service contracts for consultants
• Track service contracts and prepare activity reports as required using Salesforce (CRM)
• Perform filing, scanning for HR and Legal and other administrative duties as required
• Assist with special HR projects or tasks as required
• Update company bulletin boards in all buildings to ensure compliance with Employment Standards and Health and Safety Legislation

Office Support

• Coordinate office activities and ensure all necessary supplies and office services are available and functioning properly
• Research and obtain quotes for office furniture and equipment and submit them for approval;

purchase all approved items and track deliveries

• Update office furniture and equipment inventory
• Order office and kitchen supplies as required by employees
• Assist IT with new employee onboarding and offboarding for laptops
• Manage printers and deal with repairs/cartridges
• Build and maintain relationships with key office supply vendors
• Receive and sign for all deliveries; reconcile packing slips with items received
• Manage office equipment leases, including copiers, postage machine
• Arrange service calls for office equipment as required
• Coordinate telephone moves and deal with issues
• Arrange courier packages as required
• Prepare monthly reports for Finance, including expenditures for: Grand & Toy, taxis. Courier packages and postage
• Sort incoming mail, ensure proper distribution, and update the CFC cheque register
• Refill postage machine as required
• Organize monthly document shredding
• Open the office daily and unload the dishwasher

Required Qualifications:

• Human Resources Community College Diploma or Bachelor's Degree
• Minimum one year of related office experience
• Exceptional attention to detail and excellent proofreading skills
• Superior judgement and ability to maintain confidentiality at all times
• Excellent organizational and time management skills
• Effective communication skills, written and oral
• Able to work efficiently, both independently and as a part of a team
• A friendly and welcoming disposition is a must
• Serviceoriented with a teambased approach

Assets:

• Previous experience managing or working with contracts an asset
• Experience using Salesforce or RightSignature as an asset

Job Types:
Full-time, Permanent


Salary:
$40,000.00-$45,000.00 per year


Benefits:

• Onsite parking

Flexible Language Requirement:

• English not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Toronto, ON M2L 1A8: reliably commute or plan to relocate before starting work (preferred)

Work Location:
In person