Administrative Assistant - Waterloo, Canada - Definity Financial Corporation

Definity Financial Corporation

Verified Company

Waterloo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job

ID :
6776

Category :
Finance

Brand :
Definity

Regular/Temporary :
Temporary

Fulltime/Parttime :
Full Time

Location :
Waterloo, Canada

Definity includes some of Canada's most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance.

With strong roots that date back to 1871, we've grown to become a digital leader in the insurance industry. We're proud to help our clients and communities adapt and thrive in a world of constant change.

Our promise to you:
It's better here. Why? Because we CARE, and we provide an employee experience that's collaborative, ambitious, rewarding, and empowering.

Our ambition is to be one of Canada's leading and most innovative P&C insurers. Come be a part of our journey, and love what you do.

Definity offers a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with.

Leaders partner with their teams to find the right balance of on-site and remote work that best meets the needs of their teams, colleagues, brokers and customers, while ensuring collaboration, teamwork and accountability for goals.

YOUR NEXT CO-OP PLACEMENT

Work term:
Fall (September -December)

Work term length: 4-month or 8-month or 12-month or 16-month

The Corporate Services department provides centralized services to Definity in the areas of administration, travel and fleet management, reception, mail & supply services, food services, print services, property real estate and lease management services, space and construction project management, and facility operations.

Reporting to the Team Lead, Corporate Services, the Administrative Assistant is responsible for the provision of administrative support, data entry, report preparation and other associated administrative duties as described.

This job handles sensitive/confidential information. The Administrative Assistant provides administrative support to the Vendor Management team within Corporate Services.

What you'll be doing:

Proficiently use Microsoft Word and Excel to capture and update metrics and standard operating procedures.
Pull monthly reports from vendor sites and save them internally.
Assist Coordinator, Vendor Program with various tasks for Fleet, Travel Management and Food Services.
Assist Analyst, Transactional Documents with various tasks for Policy Print, Marketing Print, Office Supplies, and Envelopes.
Reconcile the monthly invoices for Corporate Travel, Corporate Fleet and Food Services and send them for approval.
Facilitate frequent touchpoints with vendors.
Communicate changes, updates, and issues with vendors as needed.
Assign and complete tasks within Service Now for Vendor Management team.

What you bring:

Completion of high school diploma and 3+ years of experience in an administrative role or enrolled in an Administrative program in a postsecondary setting.
Professional, friendly, and courteous in all interactions with internal and external customers and vendors.
Excellent communication skills, both written and verbal with excellent attention to detail and strong interpersonal and organizational skills
Team player with the ability to remain calm under pressure and perform well in a busy and changing environment
Highly motivated and works independently and effectively in a fastpaced environment with the ability to multitask and prioritize accountabilities to meet deadlines.
Enhanced skills and knowledge and highly proficient in Microsoft Office products.

Did you know?

We care about our coops: Definity's coop students are considered the best pipeline of talent for our fulltime, permanent positions.
We care about students: Definity distributes $85,000 in scholarships to students across Canada each year.
We care about our community: Definity donates more than $1 million every year to causes that drive true change in the neighborhoods in which we live and work.

What can Definity offer you?

Meaningful work forwarding our purpose of building a better world by helping our clients and communities adapt and thrive in their hardest times of need.
Culture of accountability, empowerment, and collaboration.
Opportunities to support personal and professional growth through reallife experience and unique learning opportunities. Our Leadership Essentials program builds knowledge and skills to Team Leaders to Directors
Opportunity to join our employee groups focused on women's empowerment, LGBTQ+, antiracism and cultural equity, and environmental activism
Determined to create positive change for our environment, our people, and our communities, now and in the future. Check our ESG work

Go ahead and expect a lot — you deserve it, and we've got it: