affing Resource Assistant - Winnipeg, Canada - St

Verified Company

Winnipeg, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Us
St.

Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism, and their families.

We are committed to delivering person and family centered supports through individualized programs and services. St.
Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.

Position Summary:

The Staffing Resource Assistant provides scheduling and administrative supports to St. Amant's various programs and services. The Staff Scheduling department is responsible for the day-to-day scheduling of St. Amant's 1,800 employees.

As part of the Scheduling team, the Staffing Resource Assistants provide services which aligns with the organization's Mission and Values, and ensures:

Qualifications:

Educational:

Grade XII diploma or certificate
Post secondary education with a focus on Human Resource Management; or an equivalent combination of education and relevant work experience
Knowledge of the HRIS Scheduling software system an asset

Professional:

Minimum of 2 years previous experience working as a staffing clerk, preferably in a health care setting
Experienced and knowledgeable in the use of the full range of modern office equipment
Experience working with HRIS scheduling systems
Strong organizational, time management and communication skills (written and oral)
Experience in performing a wide range of administrative/secretarial tasks
Experience in managing large volumes of accurate schedules
Experience in creating and maintaining workflow templates and forms for scheduling areas
Experience working with employees and managers in an effective and professional manner
Basic knowledge of human resources related legislation/s and collective agreements an asset

Personal:

Demonstrate confidential and ethical behavior in the performance of all duties
Function effectively as a team member, demonstrating emotional stability and objectivity when dealing with challenging/changing work environments
Able to work well under pressure to ensure that deadlines are met
Able to work independently and harmoniously within a multidisciplined group
Self motivated, confident, creative, innovative and collaborative
Excellent time management skills with the ability to balance and prioritize multiple responsibilities
Keen sense of accuracy and attention to detail

Duties and Responsibilities include, but are not limited to:

Program/Service Support:

Provides a broad range of quality administrative support activities. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness/sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards
Responsible for the replacement of all shifts as approved according to accepted staff protocols, St.

Amant policies and applicable contracts

Contacts all appropriate parties with relevance to the changed schedules
Enters all appropriate data into the scheduling system
Tracks individual usage of vacation, stats, overtime banks etc. and inform manager when levels are inconsistent with the requested time off
Files all required documentation regarding scheduling services and follows up as required
Maintains files and other relevant documentation related to staffing services
Processes approved late vacations and stat requests
Assists with General Orientation preparation as of materials regarding scheduling
Provides photocopy, fax, departmental mail and electronic mail
Assists in the collection of data for the collective agreement bargaining
Adheres to all collective agreements and policies and procedure of St.

Amant

Assists with special projects as assigned

Duties and Responsibilities also include but are not limited to:

Human Resource Management
Financial Resource Management
Quality Management and Process Improvement
Organization Planning and Development

Bi-Weekly Work Schedule

WEEK ONE
Mon

Tue

Wed

Thur

Fri

Sat

Sun

130pm-945pm

130pm945pm130pm945pm
130pm945pm 130pm945pm
WEEK TWO

Mon

Tue

Wed

Thur

Fri

Sat

Sun

130pm-945pm

130pm945pmThe above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.

St.
Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.

As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior