Invoicing Assistant - Burnaby, Canada - Voltech Electric Ltd

Description

Voltech Fire Protection is seeking a bright, multi-tasking individual with a positive attitude to join our team as our Invoicing Admin / Accounting Assistant.

The position consists primarily of invoicing work orders to clients with some additional bookkeeping functions, and clerical duties.

Position will be part-time during the training process; beginning with 5 days a week, 5 hours per day, leading to full-time upon successful understanding and practice of the required procedures.

Responsibility Descriptions:

(in order of most prevalent to least prevalent)


Invoicing:

Using Sage 50 Quantum Accounting program, you will be entering very specific and extensive details from the technician's work orders into comprehensive and complete invoices.

Full understanding and usage of the English language is key; knowledge of industry terminology a plus.

You will be required to speak directly to the technicians, service coordinators, and the logistics coordinator to gather and compile accurate descriptions and invoice information.

General Accounting/Bookkeeping Functions:

As the right hand of the Financial Controller, your major responsibility is to have a working understanding of the day-to-day operations of the accounting department, helping to keep the paperwork flowing.

AR/AP, reconciliations, GL, bank deposits, etc. are all required knowledge.


Clerical, Data Entry and Administrative Duties: Gathering information, keeping records including spreadsheet management, creating reports effectively and efficiently, coordinate received information with property managers and/or onsite contacts pertaining to scheduled inspections, service calls and other emergency situations. This position also acts as a liaison to resolve concerns with customers and maintain a desired level of service to ensure customer satisfaction. Record keeping, although not the most consuming task in this position, is probably the most important. Your "input" is essential as all departments rely on the information you record not only to discern market trends, track operation costs, but more importantly to relay crucial history with our clients. Using CRM and Excel, this task must be done daily and with 100% accuracy. You will also be able to get your steps in by doing some filing and photocopying.


Skill Requirements:
We are a small, fun, quirky office where each person counts.

There is no redundancy here, and therefore, as the successful incumbent, you would become a vital part of the organization.

Computerized accounting aptitude is necessary along with the eagerness and ability to learn quickly. Preference given to applicants with experience and knowledge in Sage Accounting. In this role, you will have the opportunity to show us how you can hit the ground running

We require a team player who can also work independently with mínimal supervision, has written and verbal fluency in English.

This team player demonstrates professional customer service skills, tact, diplomacy, patience, good judgement, and a strong ability to multitask and prioritize.

Minimum one year customer service experience as well as intermediate to advanced expertise with Word, Excel, & Outlook programs.


Salary:
$18.00-$24.00 per hour


Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• Onsite parking
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Burnaby, BC: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting/bookkeeping: 1 year (preferred)

Microsoft Outlook: 1 year (preferred)
Microsoft Excel: 1 year (preferred)
Customer Service: 1 year (preferred)


Work Location:
In person