Payroll Supervisor - Etobicoke, Canada - Home and Community Care Support Services

Home and Community Care Support Services

Verified Company

Etobicoke, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

Payroll Supervisor

Competition #:

FY

Date Posted:
May 15, 2024

Date Closed:
Until Filled

Salary Range:
HCCSS Non-Union Band 5 - $79,285.64 to $94,671.25

Reports to:
Manager, Finance

Category:
Permanent Full-time

Location:
Etobicoke Office - 401 The West Mall (MH)

**_

CARE AND BE CARED FOR - THIS IS YOUR HOME_**Reporting to the Manager, Finance, the Supervisor, Payroll is responsible for the day-to-day supervision of payroll operations and the payroll system at Home and Community Care Support Services Mississauga Halton to include system administration, maintenance and configuration of the in-house payroll system.

What will you do?

Payroll Activities

Supervises the preparation and distribution of all components of payroll to ensure timely and accurate delivery of service
Responsible for correcting the accounting distributionrelated errors in payroll to allow the processing of payroll
Analyzes the pension data for all employees to reconcile differences
Compiles and uploads the pension reconciliation to Healthcare of Ontario Pension Plan (HOOPP)
Maintains the payroll system and supervises the maintenance of full and accurate payroll records
Establishes deadlines and ensures they are met
Schedules and coordinates the processing of the payroll data with Human Resources, Accounting and other organizational departments
Ensures payroll activities comply with the Employment Standards Act (ESA); in liaison with Human Resources
Review manual calculations to ensure accuracy and compliance for cheques, leaves of absence, benefits and adjustments that impact pay
Oversees completion of Records of Employment (ROE)
Responsible for the development, maintenance and configuration of appropriate payroll processes (e.g. checks and balances) to ensure completeness and accuracy of all payroll related activities; performs accurate and timely analysis and provides reports to managers
Ensures compliance for the deduction and remittance of all statutory deductions and employee benefits; Canadian Revenue Agency (CRA), Workplace Safety and Insurance Board (WSIB), Employer Health Tax (EHT), HOOPP Member Data Collection (MDC) and benefit carrier etc., within prescribed timelines
Responsible for the preparation and filing of required reports to government agencies and other organizations to include annual reconciliations for WSIB, EHT and HOOPP MDC
Supervises yearend activities, including CRA yearend reporting, T4 and T4A information and summaries
Leads various corporate campaigns through payroll deductions, e.g. the Canada Savings Bond Program
Prepares the audit support documentation and information as needed for internal, external and regulatory audits
Develops routine and ad hoc reports on payrollrelated matters and provides the required financial and statistical compensation data for the organization; including information to support the collective bargaining process
Ensures compliance with Corporate, Government and external auditor's control requirements
Ensures high standards of control are in place to safeguard confidentiality and segregation of functions
Ensures compliance with corporate policy and procedures, legislation and collective agreement(s)
Provides backup in the absence of the Payroll Assistant

Payroll System Management

Performs system administrator functions for the payroll system; identifies and recommends system enhancements and leads change necessary to maximize the effectiveness of the payroll system
Ensures all formulas and calculations required are configured and calculated; identifies data integrity issues with payroll system and ensures resolution
Ensures the development and maintenance of records associated with computer processing of payroll data and payroll procedures comply with legislative requirements, collective agreement(s), accounting principles, financial control procedures and Home and Community Care Support Services Mississauga Halton policies for payroll functions
Establishes and maintains payroll security

Financial Management

Reconciles and prepares the monthly payroll journal entry for import into the financial General Ledger (GL)
Ensures compliance with the financial and statistical requirements of the Ministry Of Health Long Term Care (MOHLTC) for Management Information Systems (MIS)
Assists in the development of the annual compensation budget by providing pertinent financial and statistical data for compensation
Liaises with Finance and Human Resources to reconcile payroll to compensationrelated GL accounts and assist in analyzing payroll expenses, fulltime equivalent and headcount

Leadership

Participates in the development and successful implementation of the department's annual priorities in alignment with the organizational priorities
Implements and monitors tools and processes that enable the delivery of highquality and safe services