Administrative Support Assistant - Burnaby, Canada - BC Hydro

BC Hydro
BC Hydro
Verified Company
Burnaby, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description
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Providing clean electricity to 4 million customers takes a diverse workforce and that's where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.


JOB DESCRIPTION

Duties:


  • Provides administrative support functions to the Business Unit/Area Manager by: a) preparing
various statistical reports (such as monthly activity reports, customer complaints, safety variances,
etc.) by compiling data from various sources, identifying and obtaining missing information,
resolving discrepancies and consolidating information into a summary report; b) preparing
statistical summaries and providing written narratives of reports; c) maintaining records of related
area's performances using various software packages, creating new formats as required; d)
preparing a variety of graphical material for ad-hoc presentations; e) may perform desktop
publishing and graphical support for the preparation and updating of materials to desktop and web
publishing standards; f) may create and/or revise/edit Forms and Word templates uploading to
intranet/LAN as required. g) co-ordinating meetings, presentations, sessions for Area Manager by
arranging participant's availability, facilities, equipment, etc., arranging travel and accommodation
as required; h) preparing and administering the Local Work Contract and/or tender process; i)
Checks the accuracy of and reconciles Local Purchases and Purchase Orders, resolving any
discrepancies; stamps and assigns appropriate account codes, processing invoice for payment;
prepares purchase requisitions for approval.

  • Performs a full range of clerical duties related to the administration of the related office including
preparing employee documents such as staff reports, changes of status, requisitions for help,
terminations, etc. and following up to ensure necessary action is taken, documenting new
employees as required and ensuring induction of new employee orientation is taken, responding
to complaint calls from the public and/or referring callers to the appropriate party, receiving,
checking and reconciling a variety of computer printouts and statements, such as cost control
statements, general and Local Work Orders etc., assisting the Manager in the development of the
budget and review of variance reports, processing expense claims, accounts payable documents,
maintaining PSSP training, manuals and related documentation and maintaining a petty cash
fund.

  • Communicates, coordinates and corresponds with major customers and upper level
- management personnel to handle material of an administrative nature.
  • Performs a variety of administrative duties related to employee training and development of the
related office; processes Employee Development Plans; coordinates and tracks employee training
- in relation to development plans and arranges for employees to attend required courses.
  • May provide work leadership to and perform the same duties as lower level employees in the
Admin/Clerical stream.- Performs a variety of word processing functions for the Business Unit/Area Manager and other

related management staff by composing correspondence for signature of the Manager, preparing
- a variety of material on computerized word processing equipment, setting up and maintaining the
- office clerical systems and processing incoming and outgoing mail.
  • May be required to perform a variety of administrative tasks related to safety and WorkSafeBC
issues and reports for the Area Office; contacting others to present safety presentations and
- determining employee eligibility for safety awards.
  • Performs duties of a minor nature related to the above duties that do not affect the rating of the
job.


Qualifications:

***- High School diploma; plus experience using PC's for word processing, spreadsheet and- Administration job hierarchy.


ADDITIONAL INFORMATION
***
This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).

Working Conditions:
Normal office conditions with no unusual effort, hazards or surroundings encountered in the
performance of the job. May occasionally be required to drive a vehicle to attend meetings and
visit off site locations.

We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation
to help shape the electricity system in B.C. It's an exciti
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