Administrative Assistant - Sarnia, Canada - Bluewater Health

Bluewater Health

Verified Company

Sarnia, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Bargaining Unit:

Non Union
Competition #:
NU Job Type:
Part Time
Department:

Professional Staff Programs

Hours of Work:

Variable

Date Posted:

August 30, 2023

Job Number:
J Number of Positions:
1 Length of Position:
Permanent
Closing Date:
September 6, 2023The successful applicant will work in compliance with all relevant and applicable legislation and Hospital Policies and Procedures, will practice the Bluewater Health Standards of Performance Excellence and will fulfill their role within the Attendance Support Program parameters. The successful applicant will also possess effective communication and interpersonal skills, will have the ability to work independently and as part of a team, and will have strong attention to detail and accuracy.

Each member of Bluewater Health is called to embrace patient and family-centred care in its fullest form.

This includes using techniques and strategies to communicate "I care and I respect you," providing information in a way patients and families can understand, listening to patients and families to learn what an exemplary healthcare experience means to them, and seeking their perspective throughout their stay and during improvement initiatives.

Qualifications:

Diploma in Office Administration required
Executive Administration Diploma preferred
Web design basics required

Skill, Ability and Experience:

Three years recent experience in an Administrative Assistant role preferred
Knowledge of medical terminology required
Demonstrated proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Access) required
Proficient in web content development and updating
Demonstrated proficiency in the use of the Internet
Ability to set and balance priorities, plan, organize, execute duties, and meet multiple deadlines required
Highly developed critical thinking skills, decisionmaking, conceptualization, balance priorities and meets deadlines required and problem solving ability required
Ability to condense complex discussion into accurate, legally binding motions/minutes of corporate meetings required
Ability to maintain discretion and strict observance of confidentiality required
Recent experience in a hospital/healthcare environment preferred
Experience in the use and development of data bases and capable of managing content within a web portal internet/intranet preferred
Extensive working knowledge of hospital operations and structures, healthcare environment, governance processes, practices and structures preferred

Principal Duties:

Perform varied secretarial/clerical functions in a confidential manner (e.g. photocopying, filing, preparation of minutes/documents, arrange meetings, etc.)
Maintain content of the Professional Staff Intranet
Provide support for various Committees, including booking rooms and arranging for room set up and equipment
Take minutes for various meetings, transcribe and circulate
Assist with any data collection, updating databases
Mails out letters/correspondence, etc. for Medical Affairs
Organizing/assembling/ purging/filing/maintaining of files
Photocopying/ faxing of reports
Performs general administrative support duties
Provide support to the Director, Medical/Professional Staff Affairs
Provide support and coverage for the Executive Assistant in Medical Affairs as required
Skills in updating/designing the Professional Staff Intranet
Support Choosing Wisely Committee
Documentation for Observers
Other related duties as assigned

We thank you in advance for your interest in Bluewater Health, however, only those applicants selected for an interview will be contacted.

In accordance with Bluewater Health policy, offers of employment to prospective employees are conditional upon the successful completion and disclosure of a Police Records/Vulnerable Sector Check.