Purchasing Coordinator - Canada - Metrolinx

Metrolinx
Metrolinx
Verified Company
Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Start Rate (Non-negotiable):$30.90 per hour as per newly negotiated ATU wage scale.


_Metrolinx _is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto's subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.


At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Procurement Services Office is currently looking for a Purchasing Coordinator maintain Metrolinx's operationally critical Vendor Master File, and provide back up support as required to other Coordinators in procurement operations, administering tenders, and executing documents,


What will I be doing?

  • Accountable for the administration of the Vendor Master File to ensure that vendor information is complete, accurate and up to date.
  • Reviews and edits vendor data submitted through the iSupplier portal and regularly corresponds with vendors to collect, update, and supplement information provided
  • Coordinates the Assignment and Assumption and vendor merge processes, liaising with vendor, client and Legal
  • Ensures the timely and accurate preparation of standard correspondence to vendors, requesting, receiving and verifying the accuracy and completeness of insurance, contract security, WSIB and duly authorized Contract documents.
  • Advises on issues with assembling and issuing/selling Tender Document packages.
  • Monitors timebound activities surrounding the creation of tender files, the issue of tender advertisements and the issue of accurate procurement information reports from computer systems.
  • Assists teams to ensure that mandatory elements of Tenders and other Procurement Documents are complete, prepares necessary documents and incorporates changes from verbal direction and own knowledge, issues documents to vendors via courier and/or deals with vendors in person and sells documents, handles cash, makes change, issues receipts and documents each sale.
  • Ensures a good computer system experience in the receipt, time stamping and securing of all tender submissions. As teams record bidder and price information from each tender submission opened and records and secures all bid deposits.
  • Maintains an awareness of award letters and contract documentation to vendors for signature. Determines insurance, contract security and WSIB requirements from tender documents and requests same from vendors. Receives and reviews all documentation received for accuracy and completeness, follows up with vendors if inaccurate, noncompliant or delayed.
  • Maintains and advises on updates to computer systems for all contracts, and amendments, throughout the entire contract period.

What skills & qualifications do I need?

  • Successful completion of any level of postsecondary school education including university degree, college diploma or professional certification
  • Minimum two years experience involving the accurate and timely preparation and assembly of documentation packages, updating computerized information and generating computerized and manual reports and organizing branch records
  • Knowledge of purchasing principles and practices normally attained through the pursuit or completion of a professional development program with certification such as Supply Chain Management Professional (SCMP), Certified Supply Chain Professional (CSCP), Certified Professional in Supply Management (CPSM), Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or completion of the Ontario Public Buyers Association's (OPBA's) Principles of Effective Public Purchasing Certificate Program, or any combination of education, training and experience deemed equivalent
  • Knowledge of online procurement portal and/or Oracle iSupplier considered an asset

Don't Meet Every Requirement?

Accommodation:


Application Process:


Metrolinx employees are required to be fully vaccinated against COVID-19 in accordance with Metrolinx's Mandatory COVID-19 Vaccination Standard, made under the Metrolinx Communicable Diseases in the Workplace Policy, as a condition of being eligible for the recruitment process.

Proof of COVID-19 vaccination will be required.

If you are not able to obtain COVID-19 vaccination for a reason related to a protected ground of discrimination under applicable human rights legislation, you can request accommodation from Metrolinx.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

**WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.