Administration and Office Manager - Edmonton, Canada - Peace Hills Insurance

Peace Hills Insurance

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Primary Duties and Responsibilities

_Department Management:
_

Provide strong leadership while overseeing and managing the administration function and building operations.
Carry out the full scope of management responsibilities to a team of administrative professionals.
Monitor, achieve, maintain and track service standards for the administration team.
Support an environment of continued learning, supportive relationships, and effective communication.
In collaboration with the team, ensure quality control, seek opportunities for continuous improvement and maintain a high level of service to both internal and external customers.
Actively participate in the fulfillment of the administration team's responsibilities when short staffed.

_Office Management:
_

Prepare an annual budget for the administration department's expenses and building operation costs.
Manage invoices and analyze variances between actual costs and budgeted provisions.
Oversee the purchasing of supplies, office equipment and furniture for all PHI locations with attention to fiscal responsibility.
Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors/
Negotiate and manage thirdparty vendor contracted services as required.
Purchase/administer supplies for new employees.
Resolve issues related to office equipment and furniture and work with internal client groups and external vendors to assess and resolve office needs.
Manage offisite file storage.
Update and maintain accurate floor plans.
Manage and administer the Company's parking program.

_Building Management:
_

Work collaboratively with the building management team. Coordinate and track the progress of projects that are budgeted and scheduled. Actively manage the status and progress of projects including remedial action as required.
Coordinate, plan and ensure completion of building repairs and other initiatives such as renovations.
Liaise with staff with respect to building issues and communications.
Provide support with respect to the building operations in other Peace Hills' office locations.

Required Qualifications

Relevant postsecondary education or a combination of education and experience.
Previous management experience an asset.
Demonstrated ability to lead and manage staff.
Proven leadership, interpersonal, and communication skills.
Experience working with building operations and managing building projects.
Demonstrated ability to negotiate for services and products.
Experience creating and managing an operational budget.
Strong analytical, problem solving skills, and confidence in decision making.
Excellent communication skills, both verbal and written.
Proven negotiation skills.
Ability to respond appropriately in pressure situations with a calm and steady demeanor.
Proven ability to effectively manage multiple and conflicting priorities.
Committed to continuous improvement.

Working at Peace Hills
Peace Hills understands that by reducing work-life struggles, individuals can enjoy a healthier lifestyle while improving productivity at work. Providing a collegial work environment and an exceptional work/life balance are just two of the ways we do this.

Application Deadline:
August 07, 2023