Executive Office Receptionist - Calgary, Canada - SAIT

SAIT

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

SAIT is a global leader in applied education and an institution that empowers employees to make a difference in the lives of our students.

Building on more than a century of history, we are looking for innovative employees wanting to create a future with us.

As part of our team, you are encouraged to be bold and inventive, bringing new ideas to the table. Change excites you.

SAIT offers the chance to do work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

We develop leaders in the classroom and our workspaces, encouraging lifelong learning for both students and employees.

Your future starts nowat SAIT.

We are looking for individuals who align with our commitment to excellence and who demonstrates:
a growth mindset through curiosity, creativity, and collaboration

- o leads with a world-class customer experience mindset
- o is dynamic and responsible to the needs of stakeholders, speed and agility are critical
- o someone who embraces trial and error as an important part of learning

The Opportunity

This position supports the Executive office and staff with reception and administrative support while providing a professional and organized office environment.

This position requires the individual to be highly diplomatic and professional while managing constant disruptions throughout the day.

The incumbent maintains and troubleshoots all office equipment, maintains the office's general supplies and budget, coordinates couriers, mail, catering, and greets and directs all visitors to the Executive offices.

The Role:

-
Office Coordination and Collaboration:

Assist the Executive Assistant to President with administrative tasks as required
Assist the Government and Community Relations division with administrative tasks, calendar management, travel arrangements, and expense reconciliation
Assist the Executive Assistant to the Board of Governors with administrative tasks, organizing events, and catering
Maintains reception area and all common areas in a clean and tidy manner
Complete expense claims for the Office of the President
Act as a resource person for all new staff in the Executive Office
Organize Executive Assistant team meetings; ensure sufficient coverage during holidays
Identifies areas of improvement and initiates projects to enhance productivity, efficiency, and executive support SAIT information for Executive office staff
Booking travel, assisting with convocation, and other duties as assigned

- **Guest Interactions**:

Greet all visitors and guests to the Executive Office and direct them appropriately
Answer telephone inquiries from staff, students, and the public; transfer and assist callers as appropriate
Arrange parking for visitors as required

- **Office Administration**:

Coordination of administrative tasks such as room bookings, office supplies, and catering for executive meetings
Coordinate couriers as directed
Complete all facilities maintenance requests
Entry of banner requisitions

- **Health and Safety**:

Sits on Health and Safety Committee for the Executive Office and acts as fire warden
Follow all General Safety Rules, Codes of Practice, and Standard Operating Procedures captured in the SAITs Health and Safety System Manual, and actively participate and understand SAIT's Health and Safety program

Qualifications:

-
Minimum:

Grade 12 high school diploma 35 years' experience in an administrative role
Preferred:
Office Administration certificate/diploma
Executive or C-Suite experience
Postsecondary experience

Job Classification:
Human Resources Assistant

Salary Range:
$45,000 - $55,000

Hours per week:37.5

Posting End Date:
January 31, 2024

At SAIT, we understand that experience comes in many forms.

We're dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we're looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

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